Job Summary :
Responsible for all administrative tasks pertaining to the branch. They support the Branch Leader and are responsible for Payroll, AP/AR, Petty Cash, Inventory Control, Collections, Scheduling, Ordering, etc.
Tasks and Responsabilities :
Responsible for all administrative tasks pertaining to the branch
Responsible for Payroll, AP/AR, Inventory Control, Collections, Scheduling, Ordering, etc.
Support the Branch Leader as needed
Review and enter orders and completed jobs in BF Insight and Navision
Prepare daily bank deposit
Update BF Insight and Navision with all deposit and payment related data
Track accounts receivable and conduct collections activities
Prepare and maintain petty cash expenses and replenishment reports
Prepare payroll and submit manager-approved information to payroll department
Update BF Insight with all-time reporting data, commissions, special payments and deductions
Prepare and submit time sheets
Prepare all orders for goods from the factory and outside vendors for the manager’s approval
Reconcile factory and vendor packing slips with original order forms
Prepare count sheets for inventory and enter completed counts in Navision
Submit manager-approved payables to the accounts payable department
Prepare the Weekly Installation Schedule for the manager’s review
Schedule installations and service calls with the customers
Answer incoming calls and set appointments with customers
Prepare financial and operational reports from BF Insight and Navision for manager as required
Ensure month end-closing process is followed; which includes closing all orders, prepare and submit month end financial statements for processing
Prepare and send out Thank You cards
Order, assemble and mail materials for direct mail campaigns
Schedule vehicle maintenance
Handle routine correspondence
Adhere to all safety policies and procedures
Abide by all Bath Fitter policies and procedures
Attend and participate in regular branch and/or regional meetings and training sessions
Prioritize work activities, uses time efficiently
Professional Dress and/or uniform, neat in appearance, observing rules of good grooming and hygiene
Regular Attendance and punctuality is required
Perform other duties as assignedEducation and/or Experience – High school diploma or general education degree (GED); and six to twelve months’ related experience and/or training; or equivalent combination of education and experience.
Job Requirements :
Education and/or Experience – High school diploma or general education degree (GED); and six to twelve months’ related experience and/or training; or equivalent combination of education and experience.
Physical Demands - The primary physical demands of the Administrative Coordinator is sedentary work that primarily involves sitting/standing. Occasionally includes light work that includes moving objects up to 20 pounds.
Physical Activities - The Administrative Coordinator position requires the regular performance all the following activities during daily work.
Lifting files and office equipment 1-30 time per day weighing 1-2 pounds.
Sitting frequently and constantly.
Walking occasionally to communicate, greet customers, and file documents.
Bending/Twisting occasionally to file from seated/standing position.
Squatting occasionally while filing from standing position.
Reaching above shoulder up to 54” with the visual boards.
Other Physical Requirements - The Administrative Coordinator position requires the following physical requirements:
Seeing including near, far, and depth
Hearing to communicate with co-workers, customers, vendors, and hear announcements
Talking to communicate with co-workers, customers, and vendors
Wearing proper PPE including mask, gloves, and headset
Demonstrated Skills :
Effectively using computer workstations, various software and video conferencing (i.e. Zoom, Teams, Skype)
Able to speak clearly and persuasively; write clearly able to read and interpret written information
Ability to work collaboratively within the team for a common goal
Able to demonstrate accuracy and completion; monitors own work to ensure quality. Looks for opportunities to improve and promote quality
Location/Region: Bedford, NH (03110)