Job Description
Job Description$21.00-27.00/hour
1st Shift
Contract
Position Summary:
With general supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.
Responsibilities:
Following established procedures, perform a variety of administrative support responsibilities. May be required to perform some or all of the following:
- Provides administrative support to various groups within this combined manufacturing/office site.
- Organizes, scans and files important operations records with careful attention to part numbers, serial numbers, etc.
- Accurately enters detailed relevant information from these records into Traceability database in compliance with quality requirements. Follows naming standards and file storage procedures.
- Tracks office and kitchen supplies, keeping each in good order.
- Process daily site outgoing and incoming mail deliveries. Checks for voicemail left on the primary phone line for proper routing.
- Provides support for visitors to the site, such as booking conference rooms & ordering catering. May assist visitors with sign-in process.
- Keeps lobby area in order.
- Keeps physical file storage in order and assists with the boxing of paper records at the end of the fiscal year and organizing boxes to be sent off-site for storage.
- Follows all relevant protocols related to safety, export control and communication.
- Uses Microsoft Office products and Adobe Acrobat routinely to track progress, organize paperwork and communicate.
Job Requirements:
- Two years related office experience or demonstrated ability to perform described responsibilities.
- Education certificate in applicable functional area preferred.
- The ideal candidate will bring a positive attitude, excellent organizational skills, and the ability to work collaboratively in a dynamic environment. A strong commitment to providing exceptional support and contributing to a positive office atmosphere is essential for success in this position
- Ability to work effectively with others and be a participative team player.
- Experience with Microsoft Office tools (Word, Excel) or similar.
- Thorough knowledge of office equipment, administrative procedures and/or terminology.
- Ability to accurately type 40 wpm, where applicable. Personal computer skills required.