Accounts Payable & Purchasing and Reconciliation Accountant

Published: 6/14/2022

Job Description

Stoneleigh-Burnham School, an independent boarding and day school for girls in grades 7-12 in Greenfield, Massachusetts, seeks a detail-oriented and dependable Accounts Payable & Purchasing and Reconciliation Accountant. This is a full-time, twelve-month position. This position plays a key role in supporting the company's accounting operations through accounts payable management, reconciliations, financial reporting support, and general bookkeeping functions. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities while maintaining a high level of accuracy.

Located in the Pioneer Valley, a short drive from the Five College Consortium (UMass Amherst, Smith, Mount Holyoke, Hampshire and Amherst College), Stoneleigh-Burnham is the only girls’ school in New England to offer the IB Diploma Programme and attracts students from the local area and around the world. Our mission centers around helping our students discover and use their authentic voices.

GENERAL STATEMENT OF RESPONSIBILITIES:

This position's primary responsibility is to assist in the accurate and timely procurement and payment for goods and services purchased by Stoneleigh-Burnham School staff and faculty while following school policy and procedures.

EXAMPLES OF DUTIES:

Ensure understanding and compliance of all school Accounts Payable & Purchasing policies and procedures.
Serve as a primary contact for assisting school personnel with procuring goods and services while following school policies and procurement standards.
Oversee and facilitate the accurate and timely processing of school invoices.
Oversee and manage communications directed to the Account Payable email inbox.
Oversee and obtain invoice payment approvals from various department heads.
Work within the school's purchasing systems to set up vendors, requisitions, and purchase orders. Maintain all vendor records.
Oversee and review requisitions and purchase orders processed by school personnel.
Participate in processing accurate and timely check runs to pay vendor invoices as well as employee reimbursements.
Communicate with vendors and school personnel.
Ensure compliance with school and department fiscal year budgets and ensure proper cut-off.
Audit and process employee expense reimbursement requests for accuracy, valid support, and unallowable charges.
Assist with procurement, vendor verification, and researching goods and services pricing options.
Complete credit applications, W-9 forms, and tax exemption certificates.
Prepare and process annual 1099 filings.
Collect backup documentation and reconcile credit cards, prior to paying monthly balance and booking the expense entry.
Reconcile general ledger accounts and investigate discrepancies.
Prepare journal entries and support documentation.
Assist with month-end closing activities and financial reporting.
Maintain insurance policies, certificates of insurance, and related records.
Maintain accurate financial records and support documentation.
Perform other appropriate duties as assigned.

Job Requirements:

MINIMUM QUALIFICATIONS:

Three years of full-time, or equivalent part-time, professional experience in accounting or auditing, or any equivalent combination of the required experience and the following substitutions:

- Associate degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.

- Bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.

- Graduate degree with major in accounting, business administration, or business management.

Knowledge of accounting principles and practices including terminology and budget compliance.
Ability to understand school policies and procedures as it relates to Accounts Payable and Purchasing.
Sound customer service and communication skills, verbal and written.
Ability to exercise discretion in handling private and confidential information.
Ability to exercise considerable independent and sound judgment.
Ability to maintain organized and accurate records.
Ability to deal tactfully with others.
Ability to analyze and determine the applicability of accounting or financial transaction data, draw conclusions, and make appropriate recommendations.
Ability to work in a fast paced, high volume, and detail driven environment.
Ability to read and interpret documents such as financial reports, accounts, and ledgers.
Ability to work independently and in a team environment.
Ability to analyze, reconcile, and research financial documents, records, transactions, and statements.
Knowledge of Microsoft Excel, Word, Google Suite, and Blackbaud (++).
Unrestricted authorization to work in the United States.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to upload a separate statement to define precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

Applications:

Please send cover letter, resume, and references to:

Andrea Pineau Allbee, CFO

aallbee@sbschool.org

In order to achieve our mission of preparing students to actively engage a diverse and inclusive world we must first emulate the values we hope to instill in our students. Stoneleigh-Burnham School is committed to increasing the diversity — in backgrounds and in experiences — of our faculty, staff, and student community.

Stoneleigh-Burnham School strives to hire and support an inclusive community of employees; candidates from communities that are statistically and systemically underrepresented in independent schools are encouraged to apply. Stoneleigh-Burnham School is proud to be an Equal Opportunity Employer. Salary is commensurate with experience.

Our Mission:

Stoneleigh-Burnham School is an academic community that fosters an international perspective. We inspire girls to pursue meaningful lives based on honor, respect, and intellectual curiosity. Each student is challenged to discover her best self and graduate with confidence to think independently and act ethically, secure in the knowledge that her voice will be heard.

To learn more about Stoneleigh-Burnham School, please visit our website sbschool.org