Accounts Payable Technician

Job Description

Job Description

Job Description

Position: Accounts Payable Technician, I

30 Hours per Week

Reports to: Accounting Operations Manager

Supervises: N/A

Job Summary

Responsible for functions as directed by Controller, or Accounting Operations Manager in Finance/Accounting functions:

• Daily matching of vendor invoices to packing lists.

• Check printing, ACH transactions and wire submittals to check signers for electronic payment.

• Regularly reconciling vendor statements to IMS Accounts Payable Aging Report.

• Process Accounts Receivable billing daily and email invoices to clients.

• Email Accounts Payable remittance advices weekly.

• Track RMA/RTVs; enter Credit Memos from vendors.

• Create Purchase Orders, as needed.

• Reporting to Accounting Operations Manager or Controller, specifics associated with improperly completed payment or ledger transactions.

• Daily inputting of transactions into IMS Accounts Payable general ledger system.

• Responsible for maintaining/filing accounting records and other general administrative duties.

• Responsible for the quality and accuracy of own work.

• Performs other related duties and special projects as assigned.

Accountabilities/Scope

Interfaces:

Company President, Controller, Accounting Operations Manager, other Intercompany personnel; Customer and Suppliers

People Managed: 0

Decisions:

Responsible for following operational directions and those set forth by Accounting Operations Manager or Controller.

Impact of Error:

Involved in day-to-day financial transactions of operation. Erroneous decisions result in failure to properly to pay or overpay IMS’s vendors.

Required Skills:

• Complete understanding of data flow from materials receiving to payment of suppliers. Also, a complete knowledge of the process for returning unnecessary items to suppliers. Basic GL knowledge is helpful too.

• Excellent organizational skills and strong attention to detail.

• Must be reliable and have ability to work under pressure to meet time constraints.

• Willingness to contribute as a Team member.

• Must be proficient in Microsoft Office Suite or related programs.

• Must be able to learn other accounting software systems.

• Ability to maintain confidential records.

• Good verbal and written communications skills.

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Education and/ or Experience

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• High school diploma or GED required; two years of experience in accounting or bookkeeping, preferred.

• Prior experience in Accounts Payable, preferred.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

You should be proficient in:

• Generally Accepted Accounting Principles (GAAP)
• Cost Accounting
• Accounts Receivable (AR)