Job Description
Job Description
Reports to: Chief Financial Officerand Dotted line to Chief Executive Vice President, Strategy & Research Officer
Supervises: N/A
Salary/Status: Exempt
Minimum Requirements:
- Minimum of two years of progressively responsible experience in administrative support and finance.
- Experience with accounting, state & federal contracting and general finance office duties preferred.
- Minimum of a Bachelor’s Degree in Finance & Accounting preferred. Equivalent experience may be substituted at the discretion of Caring Health Center, Inc.
- Proficiency in spreadsheet applications (e.g., Microsoft Excel) and experience using accounting software.
- Fluent in spoken and written English and skillful in clear, concise professional correspondence with internal/external stakeholders and/or funders. Ability to establish and maintain effective working relationships with fellow employees, managers, individuals seeking assistance, representatives of outside agencies, and the general public.
- Familiarity with health care and health care resources preferred.
- Understanding of Federally Qualified Health Center (FQHC) operations and funding structures a plus.
- Reliable and professional in behavior and appearance.
- Strong ethical standards and commitment to confidentiality.
- Ability to analyze financial data and prepare reports.
- Ability to manage multiple priorities in a fast-paced environment.
- Ability to skillfully manage 50 plus funding contracts simultaneously meeting all fiscal deliverables on-scope, on-budget and on-time.
- Skillful collaboration with key internal stakeholders (e.g., CEO/President, CFO, Chief Executive Vice President, Research & Population Health leadership, etc.)
- Willingness to learn and adapt to new health center policy, grant regulations and funding requirements.
- Monitor grant budgets including preparing and submitting amendments when needed.
Principle Responsibilities and Duties:
- Maintain frequent contact with governmental and local granting agencies, partner organizations, and auditors to administer, manage and invoice grants & contracts.
- Assist fiscal leadership as needed to monitor and forecast cash flow related to grants and coordinate with funders to ensure timely drawdown of grant funds.
- Assist project managers and department leadership with grant management, budgeting and financial progress reports.
- Stay current on all federal (especially HRSA) and state (especially DPH) grant regulations and best practices to ensure agency compliance.
- Collaborate with fiscal leadership to contribute to the development of organizational policies related to grant management.
- Prepare and submit timely grant billings, fiscal reports, and closeout reports.
- Maintain comprehensive grant management tools, including monthly account balances, grant timelines, and CFDA numbers if applicable.
- Maintain all agency budgets in Blackbaud Accounting Systems and become proficient in budget reporting to maintain up-to-date tracking of grant fiscal spending in alignment with funding cycles and proper spend out of funding.
- Evaluate and recommend grant management software solutions.
- Collaborate with project leadership to develop and prepare budgets and conduct budget/expense analysis for grant proposals and projects as requested.
- Serve as a liaison between the finance department and program, staff while following and maintaining budgets as confidential and sensitive with key, designated leadership
- Collaborate with Directors project managers and coordinators with budget management and grant purchasing as per department leadership guidance and their level and scope of budget engagement.
- Oversee monthly contract billing for a wide portfolio of grants and contracts within the health center.
- Track and reconcile personnel (FTE) allocations to respective funding sources. In collaboration with Grants Management leadership, maintain an up-to-date record of FTE allocations across grants.
- Assist in developing financial strategies and procedures to enhance grant fiscal management and tracking.
- Provide financial insights to optimize grant fund utilization.
- Maintain and monitor sub-recipient relationships
- If required, monitor and report on any grant compliance issues
- Identify compliance issues and assist with corrective active plans when needed.
- Collaborate. with the Vice President of Finance in the preparation of the Schedule of Expenditures of Federal Grants (SEFA)
- Actas a lead for the annual 403b audit. Work closely with external auditors for annual financial audits.
- Serve as a primary point of contact for any grant-related audits
- Prepare documentation and responses for auditors.
Working Conditions:
- Prolonged periods of sitting at a desk and writing on a computer.
- Requirements include lifting and carrying objects weighing 5-20 pounds on average.