Job Description
Job Description
Job Summary:
We are seeking a detail-oriented Bookkeeper to join our team. This role is integral to ensuring seamless financial operations across our three locations. The ideal candidate will assist with accounts receivable (AR) and accounts payable (AP) processes, cash management tasks, and collaboration with the Office Manager and external accountant. Proficiency in QuickBooks and ServiceTitan, or an eagerness to learn these systems, is essential.
This is a fast-paced environment with daily business activity of $50,000–$100,000, requiring someone who thrives in dynamic settings and has strong organizational skills. The focus early in the role will be on AR, specifically daily billing, invoicing, payments entry, and collections management.
Key Responsibilities:
- Accounts Receivable (AR):
- Handle daily billing and invoicing processes.
- Accurately enter payments into the accounting system.
- Collaborate on collections and assist in managing approximately $500,000 in outstanding AR.
- Accounts Payable (AP):
- Monitor and process vendor invoices.
- Ensure timely payments and resolve discrepancies.
- Cash Management and Reconciliation:
- Perform daily cash reconciliations and ensure financial accuracy.
- Support monthly bank reconciliation processes.
- Collaborate with the Office Manager to maintain accurate financial records and workflows.
- Work with the external accountant for year-end reporting and tax preparation.
- Utilize and maintain proficiency in QuickBooks and ServiceTitan for financial operations.
Qualifications:
- Proven experience in accounts receivable, accounts payable, and bookkeeping.
- Proficiency in QuickBooks; experience or willingness to learn ServiceTitan is a plus.
- Excellent organizational skills with the ability to handle high transaction volumes.
- Strong attention to detail and accuracy in financial data entry and reporting.
- Professional communication skills, with prior experience in collections being beneficial.
- Ability to collaborate effectively with internal and external stakeholders.
- Familiarity with cash management, including bank reconciliation processes.
Preferred Skills and Experience:
- Experience in high-volume, fast-paced environments, such as construction or service-based industries.
- Basic knowledge of financial reporting and tax preparation (though not directly responsible for these areas).
- Previous work with accounting platforms interfacing with QuickBooks.
Work Conditions:
- On-site presence is required in Epping, Farmington, and Greenville, ME.
- Engagement in a fast-paced, detail-heavy financial operations environment.