Accounting Coordinator - Beauport Hospitality Group

Job Description

Job Description

Beauport Hospitality Group is seeking a detail-oriented and motivated Accounting Coordinator. This is an excellent opportunity for a candidate looking to grow their career in a dynamic, fast-paced environment. The Accounting Coordinator provides crucial support across our portfolio of properties, working with the Controller on a wide range of accounting, bookkeeping, and payroll functions.

Essential Functions

• Manage day-to-day bookkeeping tasks within our accounting software platforms (M3 Accounting Core, QuickBooks), including processing accounts payable (AP) and accounts receivable (AR).
• Reconcile daily deposits, credit card transactions, and bank accounts, including daily restaurant sales and event payments, completing all appropriate reporting.
• Work closely with the Hospitality Operations, Events, and Restaurant management teams to ensure accurate posting and tracking of client deposits, payments, and daily revenue.
• Assist with month-end close processes, journal entries, and account reconciliations.
• Handle client and guest billing inquiries and credit card disputes efficiently and professionally.
• Maintain an organized and secure system for all financial files and records.
• Administration of bi-weekly payroll processing using our designated payroll system.
• Maintain the time clock system, including adding/removing employees, monitoring rates, and ensuring data accuracy.
• Serve as a point of contact for payroll-related questions and work with the payroll system provider to resolve any issues.
• Process manual checks as needed for terminations or adjustments.
• Uphold strict confidentiality with all payrolls, bookkeeping and employee information.
• Provide support for a variety of accounting projects and procedures as directed by the Controller.
• Complete additional responsibilities as assigned by Management.

• Proficiency in QuickBooks is required. Experience with other hospitality accounting software, such as M3 Accounting Core, and additional Accounting software is highly preferred.
• Minimum of 2-3 years of experience in an accounting, bookkeeping, or related role.
• Strong understanding of accounting principles, bookkeeping, and payroll processing.
• High proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with Point of Sale (POS) and Event Management systems.
• Exceptional attention to detail and accuracy.
• Proven ability to handle sensitive information with the utmost confidentiality.
• Excellent organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience in the hospitality, restaurant, or event industry is a plus.
• Experience with payroll systems (e.g., Paylocity) is preferred.
• Ability to work a flexible schedule, which may include weekends based on business needs.
• Must be a motivated, adaptable, and professional team player.
• Work is based primarily in an office setting but may require presence throughout the properties.