Advancement Office Assistant

Job Description

Job Description

Position Summary

This is a one-year position through June 30, 2026

The Advancement Office Assistant plays a vital role in supporting the mission and daily operations of the Dublin School Advancement Office. This full-time, year-round position is ideal for a detail-oriented, highly organized individual with strong communication and project management skills. The successful candidate will be a proactive team player who thrives in a fast-paced environment, enjoys building relationships, and demonstrates a high level of discretion and professionalism. This position offers an exciting opportunity to contribute to fundraising efforts, donor relations, event planning, and data management as part of a dynamic and collaborative team.

Key Responsibilities

Administrative Support

• Perform clerical duties including some data entry, letter formatting, printing, scanning, general correspondence, filing, and bulk mailings
• Maintain office cleanliness and ensure adequate supplies are available

Database & Donor Management

• Maintain and update constituent records in Blackbaud Raiser's Edge NXT
• Ensure database accuracy, run reports, generate mailing lists, and track donor activity
• Research and update lost addresses and gather constituent data via phone, email, or in-person

Event Support

Assist in the planning and execution of Advancement events, including:

• • Receptions
  • Book club meetings
  • Reunions
  • Donor recognition events
  • Track RSVPs, prepare materials, and help manage event logistics

Communications

Assist with content and list creation for:

• • Weekly newsletter
  • Annual Report of Giving
  • The Dubliner alumni magazine

Cross-Departmental Coordination

• Collaborate with other departments and constituents as needed
• Perform additional projects and tasks assigned by Advancement leadership
• Serve as an engaged and supportive member of the larger school community

General Expectations

• Foster positive relationships with internal and external stakeholders
• Maintain a high level of confidentiality and professionalism
• Be responsive and present in both formal and informal settings
• Participate actively in school life and events

Qualifications & Requirements

• Strong organizational and time management skills
• Exceptional accuracy and attention to detail
• Ability to meet deadlines and follow through on assigned tasks
• Proficient in Microsoft Office, email platforms, and database software
• Self-starter who thrives in a dynamic environment with shifting priorities
• Valid driver's license and ability to pass a background check
• Proof of authorization to work in the United States full-time

Benefits:

3 weeks Paid Vacation and 5 Sick Days

Medical, Dental, Vision, LTD, Life Insurance, 8 Holidays, Health Savings Account contribution, 403B Retirement Contribution after 2 years of service.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job unless those accommodations would impose an undue hardship upon the school.

• The employee may occasionally work near moving mechanical parts.
• The employee may have to ascend and descend stairs and inclines.
• The noise level in the work environment is occasionally loud.
• The employee may be required to lift to 25 pounds at a time.
• The employee may work with a computer for hours at a time.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice

Dublin School celebrates the diversity of our school and its wider communities, including diversity in race, religion, national or ethnic origin, gender, sexual orientation, and gender identity. We welcome and encourage candidates representing the world's diversity in our community. Experience in a boarding school environment is not essential. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. Dublin School is an Equal Opportunity Employer.