Job Description
Job DescriptionThis is a unique opportunity for an experienced professional to become the central nervous system of our
growing business. We're looking for a motivated and highly organized individual who can handle a wide range
of responsibilities—from managing day-to-day operations and bookkeeping to overseeing property
maintenance. As our Office Manager and Bookkeeper, you won’t just be a manager; you’ll be an instrumental part of our
success. You'll ensure our office runs smoothly, our finances are in order, and our team has the support they
need to succeed. The ideal candidate will be a high achiever who thrives on challenges and is committed to
continuous improvement.
What You'll Do:
Office Management
• Operational Excellence: You’ll analyze our current processes and implement strategies to increase
efficiency and quality across the organization. This includes overseeing all daily business operations to
ensure everything runs smoothly.
• Team Leadership: You'll directly supervise our Admin Assistant, providing guidance, support, and
training to ensure they meet their goals. You'll also be a key resource for the entire team, handling
incoming calls and providing operational support.
• Property & Vendor Oversight: You'll manage a wide array of responsibilities, from coordinating rent
collections and leases to overseeing property maintenance tasks like snow removal, landscaping, and
HVAC service. You will also manage key vendor relationships for IT, phones, and other office services.
• Compliance & Administration: You'll be responsible for maintaining our corporate licenses, updating
Standard Operating Procedures (SOPs), and ensuring we remain compliant with all regulations. You’ll
also manage our office supplies, equipment, and files to maintain an organized and efficient
workspace.
• Event Planning: You will help to coordinate company events like the holiday party and internal
companywide meetings.
Bookkeeping
• Financial Management: You’ll own our accounting processes, including weekly payroll, accounts
payable and receivable, and daily accounting tasks. You’ll also prepare customer invoices, create
budgets, and prepare financial reports.
• Invoicing & Auditing: You’ll work closely with the operations manager to manage progress billing for
projects and regularly audit unbilled hours in QuickBooks. This will ensure that our financial records are
always accurate and that all client deliverables are invoiced on time.
• Collections: You’ll be responsible for collections attempts and maintaining accurate books.
Who We're Looking For:
• A proven track record as an office manager and/or bookkeeper.
• A self-starter who takes initiative and requires minimal supervision.
• A problem-solver who can identify inefficiencies and create effective solutions.
• A highly organized individual with a keen eye for detail.
• A confident communicator who can manage vendor relationships and support team members.
• A professional who is comfortable wearing multiple hats and is committed to a job well done, no
matter the task.
• Experience with QuickBooks, Microsoft Office Suite (Word, Excel), Google Workspace, and CRM
systems will be beneficial.
• State of New Hampshire Notary Public certification desirable but can acquire upon hire if needed.
Details:
• Hours: Full-time, Monday-Friday, 8 am – 4 pm (in-office position)
We need:
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills