Job Description
Job Description
Job Overview
Aimpoint Realty Group is a real estate team within Keller Williams Metropolitan located in Bedford, NH. We are seeking a detail-oriented and proactive Business Operations Specialist to support our team’s daily operations and help deliver a smooth, efficient client experience. This role begins with essential administrative and transaction-focused tasks, with opportunities to take on larger system improvement projects as your experience grows. The ideal candidate is organized, tech-savvy, and eager to learn about the real estate industry.
Duties & Responsibilities
- Assist the team with Multiple Listing Service (MLS) tasks, including setting up client searches, entering draft listings, and retrieving listing information for agent appointments.
- Prepare presentation materials for agent appointments and agreement paperwork for new clients.
- Manage transaction tasks from contract to close, ensuring deadlines are met.
- Check and respond to team and agent emails daily; monitor and answer the team phone line.
- Assist with scheduling showings, inspections, and other appointments.
- Manage agent schedules and send appointment reminders.
- Update and maintain agent and team databases.
- Order print materials for appointments, events, or other team-related needs.
- Assist with mailing campaigns, including preparing letters and mailers.
- Attend team and office meetings.
Position Requirements
- High School Diploma or GED
- Valid driver’s license and personal vehicle
- Cell phone (must be responsive to agent and client calls/texts/emails during working hours)
- High-speed internet access at home (once eligible for hybrid remote)
- Completion of Keller Williams Keller Personality Assessment (KPA)
- Proficiency & Experience with Microsoft Office Products (Excel, Word)
- Proficiency & Experience within Google Workspace Products
- Experience with CRM’s/Database management
- Highly organized and detail-oriented
- Strong leadership skills with the ability to hold others accountable
- Excellent written and verbal communication skills
- If not a licensed REALTOR®, must be able and willing to successfully obtain a real estate license(team will cover costs of licensing after probationary period)
Preferred Qualifications (Not required, but preference will be given to applicants with any or multiple of the following qualifications):
- Active real estate license in NH & MA.
- Experience in operations or business management (real estate background preferred but not required).
- College degree in business, marketing, entrepreneurship, operations management, project management, accounting/finance, data analytics, Management Information Systems (MIS), Information Technology, communications, organizational leadership, or human resource management.
- Experience with AI tools such as ChatGPT for research, content creation, or workflow optimization.
- Proficiency with automation platforms such as Make, Zapier, or Power Automate.
- Proficiency with graphic design tools such as Canva, Adobe Creative Suite, or other marketing/branding platforms.
- Proven track record of managing complex projects and improving systems.
- Proficiency with common social media platforms (Facebook/Meta Business Suite, Instagram, LinkedIn).
**Starting rate will vary based on experience, qualifications, and skills.**
If you are motivated to learn, take initiative, and play an essential role in a collaborative team environment, we encourage you to apply for this Operations Manager position. As our team grows, this role offers significant opportunities for professional development, expanded responsibilities, and long-term career growth within the real estate industry.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
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Referral Bonus: Compensation available for the business you refer or bring to the team.
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Quarterly Performance Bonuses: Eligible after the probationary period, based on individual and team performance.
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Referral program
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Location:
- Bedford, NH 03110 (Preferred)
- Hybrid Remote is eligible after the probationary period.
Ability to Commute:
- Bedford, NH 03110 (Required)
Work Location: Hybrid remote in Bedford, NH 03110
Company DescriptionAimpoint Realty Group is a real estate team with Keller Williams Metropolitan in Bedford, NH, serving clients across NH and MA. Founded and led by former law enforcement professionals, our team is built on integrity, attention to detail, and a commitment to getting things done right. We focus on creating a smooth, efficient experience for our clients while maintaining a supportive, team-first work environment.
Company Description
Aimpoint Realty Group is a real estate team with Keller Williams Metropolitan in Bedford, NH, serving clients across NH and MA. Founded and led by former law enforcement professionals, our team is built on integrity, attention to detail, and a commitment to getting things done right. We focus on creating a smooth, efficient experience for our clients while maintaining a supportive, team-first work environment.