Billing Clerk

Job Description

Job DescriptionWe are looking for a detail-oriented Billing Clerk to support a busy legal team in Boston, Massachusetts. This part-time contract opportunity with permanent potential is ideal for someone who enjoys managing billing workflows, working closely with attorneys and administrative staff, and maintaining accuracy in a fast-paced environment. The role begins fully onsite and transitions to a hybrid schedule after 30 days, offering flexibility while remaining highly collaborative. This position is expected to work approximately 20 hours per week.

Responsibilities:
• Coordinate with attorneys and internal team members to keep invoicing activities on schedule and ensure submission deadlines are achieved.
• Prepare and circulate draft invoices for review, then update billing records based on attorney feedback and requested revisions.
• Enter approved pricing adjustments, including discounts, and finalize invoices for posting within the billing system.
• Review billing records to locate invoice details, confirm payment status, and respond to routine billing-related inquiries.
• Generate recurring and ad hoc billing reports to support operational and client service needs.
• Build knowledge of electronic billing procedures to provide backup support when needed.
• Investigate billing discrepancies, identify likely causes, and recommend practical next steps for resolution.
• Work closely with accounting and legal support staff to maintain smooth communication across the billing process.• At least 1 year of hands-on billing experience in an office environment that requires strong attention to detail.
• Familiarity with billing systems and computerized invoicing processes.
• Ability to prepare billing statements, track collections-related information, and maintain accurate financial records.
• Strong attention to detail with a high level of accuracy when updating invoices and applying revisions.
• Effective communication skills and the ability to collaborate with attorneys, accounting personnel, and support staff.
• Proven ability to manage deadlines and organize work independently in a part-time schedule.
• Legal industry or law firm billing experience is preferred, though candidates with broader billing backgrounds are encouraged to apply.