Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to support daily office operations in Somerville, Massachusetts. This is a Contract position suited for someone who can manage front-desk activity, handle communications professionally, and keep administrative tasks organized and accurate. The ideal candidate will bring strong coordination skills, a service-focused approach, and the ability to maintain efficiency in a fast-paced office setting.
Responsibilities:
• Manage incoming phone calls and direct inquiries to the appropriate team members with professionalism and efficiency.
• Welcome visitors and provide front-desk support to create an organized and responsive office environment.
• Perform a range of administrative tasks such as scheduling, document handling, and general office coordination.
• Enter and update records accurately to maintain reliable data and organized administrative files.
• Monitor routine office activities and help ensure day-to-day operations run smoothly.
• Prepare, sort, and maintain paperwork and digital files in accordance with internal procedures.
• Support staff with clerical requests and assist with follow-up tasks to keep priorities on track.• Previous experience in an administrative assistant, receptionist, or general office support role.
• Ability to manage inbound calls courteously while handling multiple tasks throughout the day.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with standard administrative office practices and general clerical procedures.
• Comfortable greeting visitors and providing attentive front-desk support.
• Effective written and verbal communication skills.
• Strong organizational skills and the ability to prioritize responsibilities in a busy environment.