Office Manager

Meadows Staffing Group Inc

Springfield, MA, USA

Published: 6/14/2022

Job Description

Office Manager

Location: Springfield, MA Metro Area

Schedule: Part-Time

Why You'll Love This Opportunity

Meadows Staffing Group has partnered with a well-established and growing professional services organization in the Springfield, MA metro area to identify an experienced Office Manager.

This is a highly visible position offering the opportunity to work directly with leadership while overseeing the day-to-day administrative and operational functions of the office. If you enjoy wearing multiple hats, thrive in a collaborative environment, and take pride in keeping an organization running efficiently, this could be an outstanding fit. You'll become an integral member of a close-knit team where your organizational skills, initiative, and attention to detail will have a meaningful impact on the company's continued growth and success.

Key Responsibilities

Oversee the day-to-day operations of the office to ensure an organized and efficient work environment.

Provide administrative support to company leadership.

Manage Accounts Receivable and Accounts Payable using QuickBooks.

Prepare customer invoices and maintain accurate financial records.

Reconcile bank accounts and assist with bookkeeping activities.

Process bi-weekly payroll and employee expense reports.

Maintain confidential employee records and provide human resources administrative support.

Coordinate employee benefits administration and insurance-related activities.

Assist with marketing initiatives, business communications, and general office projects.

Prepare and maintain business documents, reports, and correspondence.

Coordinate vendor relationships, office purchasing, and inventory needs.

Research issues, identify solutions, and proactively resolve operational challenges.

Support special projects and additional administrative responsibilities as needed.

Qualifications

Previous experience as an Office Manager, Office Administrator, Business Manager, or similar role.

Strong proficiency with QuickBooks and general bookkeeping practices.

Experience managing Accounts Receivable, Accounts Payable, bank reconciliations, and payroll.

Excellent organizational and time management skills with the ability to manage multiple priorities.

Ability to work independently while collaborating effectively with a small team.

Professional judgment and the ability to handle confidential information with discretion.

Strong written and verbal communication skills.

Self-motivated, resourceful, and solution-oriented with excellent problem-solving abilities.

If you're looking for a long-term opportunity where you can make a meaningful impact while working closely with leadership in a supportive and growing organization, we'd love to hear from you!