Job Description
Job Description
Tuttle is a mid-sized, employee-owned printer in Rutland, VT, and we are looking for a part-time Accounts Payable / Payroll Associate to support our Finance Department. This is a 30-hr per week position.
The preferred candidate will demonstrate a strong work ethic, ability to work independently, an allegiance to confidentiality, and an aptitude for detail.
Besides this position, the Tuttle Finance Department consists of the Controller and an Accounts Receivable person. This position will cross train to support and provide coverage in other areas during expected or unexpected absences.
Essential Knowledge and Skills:
· Familiarity with online payroll processing and related functions
· Knowledge of Quick Books
· Working knowledge of Office 365 Suite, especially Excel, Word, and Outlook
Some responsibilities of the payroll portion of this role include:
· Accurate onboarding of new employees and input of various withholdings i.e. insurance premiums, 401K contributions, child support, etc.
· Bi-weekly submission of payroll and the distribution of paystubs
· Bi-weekly online submission of 401K withholdings and all related 401K documents to third-party administrator
· Monitor payroll tax reports prepared by payroll service provider
· Completion of employer’s injury reports, Workers Compensation insurance claims, Short-term disability claims
· Tracking paid time off (PTO) and sick pay availability and providing periodic updates to supervisors
· Accurate processing of insurance enrollments for health, dental, disability, and 401K preferences
· Serve as liaison between Tuttle and third-party entities related to payroll
Some responsibilities of accounts payable portion of this role:
· Verification of vendor invoices to open Purchase Orders, Agreements, Inventory Receipts
· Input of vendor invoices to accurate general ledger accounts
· Weekly payments to vendors via check or ACH
· Preparation of annual 1099’s, collecting and completion of W-9’s, Use Tax Exemption forms, etc
· Sales Tax remittance to multiple states monthly, and quarterly if required
· Serves as internal liaison to authorized purchasers
This position operates Monday through Friday from 9:00-3:00, total of 30 hours weekly.