Job Description
Job Description
Our client is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. They are a dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint.
The Staff Accountant is responsible for assisting the Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Hotel Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphasis is placed on the management of Accounts payable, Income Audit, and Accounts Receivable processing and collections.
Responsibilities
- Review Income Audit report daily
- Prepare accounts payable invoices for processing.
- Process accounts payable payments weekly via Oracle ENV.
- Assist in the monthly close process by posting journal entries related to payroll, prepaid etc.
- Collect and reconcile vendor statement on a monthly basis.
- Review bank account to post AR payments on a daily basis.
- Monitor, prepare, and communicate financial reports in accordance with Hotel's required due dates.
- Perform general cashier duties for the property.
- Manage accounting support team in charge of processing AP invoices and month end process.
- Maintain responsibility for the daily Accounts Receivable credit, billing, and collection process.
- Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue.
- Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules.
- Review and respond to credit card chargebacks on a timely manner.
- Conduct monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.)
- Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and chargebacks, performing collection calls and preparing bad debt write-offs.
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations.
- Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing.
- Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance or General Manager.
- Cross-Train in other areas within the Accounting Department.
- Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience
Qualifications
- College courses in an associated or related field and/or related experience in an Hotel or Hospitality environment
- Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word)
- Accounts Receivable and Payroll experience is preferred
- Hotel PMS Opera is preferred