Receptionist

Job Description

Job DescriptionWe are looking for a detail-oriented and dependable Receptionist to support front desk operations in Boston, Massachusetts. This is a Contract position suited for someone who enjoys creating a welcoming environment, managing visitor interactions, and keeping daily office activity organized. The ideal candidate will be comfortable handling calls, coordinating front desk coverage, and providing consistent administrative support in a part-time setting.

Responsibilities:
• Welcome guests and staff members at the front desk, ensure visitors are properly signed in, and maintain an organized arrival process.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and provide courteous assistance to callers.
• Oversee the day-to-day reception area for a single-floor office environment, helping maintain an orderly and well-organized workspace.
• Enter and track work order requests accurately so facility or office needs are communicated and addressed efficiently.
• Provide front desk coverage during scheduled absences, including vacation periods, to ensure uninterrupted receptionist support.
• Assist with coordinating access to meeting spaces and support general office flow throughout the workday.• Prior experience in a receptionist, front desk, or office support role.
• Ability to operate a multi-line phone or switchboard system with confidence and accuracy.
• Strong verbal communication skills and a detail-oriented, service-oriented approach when interacting with visitors and callers.
• Comfortable handling inbound calls, greeting guests, and managing sign-in procedures.
• Reliable organizational skills with the ability to manage routine administrative tasks and work orders.
• Availability to work in a part-time capacity and provide coverage as needed.