Accounting Specialist (Accounts Receivable and Payable)

Job Description

Job Description
About This Role

We do more than provide childcare—we create safe, supportive environments where young people can learn, grow, and thrive. With 200 dedicated staff across 30 Early Childhood and Out-of-School Time programs, our reach is wide—and our impact is meaningful.

We’re looking for an Accounting Specialist who is detail-oriented, organized, and service-driven—someone who enjoys working with numbers while also supporting families and staff through clear communication and responsive problem-solving.

In this role, you’ll play an essential part in our day-to-day financial operations by managing accounts receivable, accounts payable, general ledger, billing, collections, and related accounting functions. Reporting to the Membership Billing Manager, you’ll collaborate closely with internal teams and communicate regularly with families to ensure a smooth and positive billing experience. This position is ideal for someone who thrives in a fast-paced environment, values accuracy and accountability, and takes pride in supporting a mission-driven organization.

What You'll Do

Accounts Receivable

• Prepares and processes accurate weekly member invoices.
• Completes weekly state billing and maintains accurate information in the database.
• Processes credit card payments and accurately posts cash, check, and third-party payments to member accounts. Applies account adjustments, relevant member discounts, scholarships, and credits in accordance with established policies.
• Pulls data from the membership database into Excel. Uses formulas, pivot tables and report formatting.
• Maintains the Accounts Receivable ledger and reports on results.
• Prepares accounts receivable reconciliations.
• Monitors aging reports and proactively follows up on delinquent accounts through phone calls, emails, written correspondence and documents the status of collection efforts.
• Communicates with families regarding invoices, payment options, account balances, and billing inquiries.
• Provides families with copies of account statements and payment histories upon request.
• Regularly communicates with the Membership Billing Manager and area managers on the status of accounts receivable.
• Assist the Grant Accountant as needed by preparing cash postings and journal entries in accordance with GAAP and the Club’s documentation practices.

Accounts Payable

• Utilizes Ramp to review, code, and process vendor invoices, and employee reimbursements ensuring expenses are accurately recorded and supporting documentation is maintained.
• Utilizes Ramp to review, code, and reconcile corporate credit card expenses, ensuring supporting receipts are accurately matched to transactions.
• Prepares payment checks, and electronic payments as needed and coordinates approval signatures.
• Maintains vendor records and electronic files, including contracts, bids, proposals, quotes, W-9s, and supporting documentation.
• Responds to vendor inquiries and resolves payment-related issues in a timely and professional manner.
• Ensure expenses are accurately coded and recorded within the accounting system.

General Ledger

• Prepares accounting system journal entries for assigned areas and as directed, including accounts payable, prepaid expenses, accruals, cash postings, and expense allocations.
• Periodically reconciles assigned general ledger accounts and investigates discrepancies to ensure accuracy and completeness.
• Participates in the monthly financial close and adheres to the established close schedule.
• Prepares account analysis and supporting schedules as requested.
• Ensures accounting transactions are recorded in accordance with GAAP and organizational policies.
• Supports internal and external audit requests by gathering and organizing required documentation.

Systems, Reporting, and Other Responsibilities

• Follows all organizational policies and procedures and support systems and identifies opportunities for process improvements and increased efficiency within billing, receivables, payable, and accounting operations.
• Ensures strict confidentiality of financial records and information.
• Fills in and cross-trains in other Finance Department areas as assigned.
• Performs other duties as assigned.

Requirements

• A two-year degree from an accredited college or university or equivalent experience is required.
• 3-4 years of experience in a high-volume accounting office is required, including general ledger responsibility, accounts payable, accounts receivable, and data entry.
• Excellent computer skills, including advanced Excel skills (VLOOKUP’s, pivot tables & formulas) and experience with automated accounting systems, especially Abila MIP fund accounting.
• Working knowledge of GAAP, general ledger coding, accounts payable controls, and financial documentation practices is preferred.
• Must be dependable and demonstrate common sense, sound judgment, and the ability to make appropriate decisions independently.
• Must be extremely organized, deadline-oriented, attentive to detail, and highly focused while maintaining objectivity.
• Demonstrated ability to handle and prioritize multiple projects and details simultaneously, meet deadlines under pressure, and remain flexible in a fast-paced environment is required.
• Must have excellent interpersonal and follow-through skills.
• Desire to work in a team environment in an open workspace.
• Strong sense of professionalism as well as the willingness to work as necessary.
• Must be able to maintain confidentiality while working with the public and staff.
• Must be willing to travel between locations when requested; (Only occasional travel may be required).

ADDITIONAL EXPECTATIONS:

• All of the candidates that are offered a job with the Boys & Girls Clubs of Central and Northern New Hampshire will have to submit for an FBI fingerprint background check and submit to a background check through the State of NH Criminal Records Dept. and First Advantage. Note: The State of NH Childcare Licensing Bureau may prohibit you from being employed by the Boys & Girls Clubs of Central and Northern New Hampshire should there be a disqualifying finding on your criminal record. In addition, even if the State of NH reviews your records and allows you to work at the Club, we still reserve the right to determine your employment status.
• This organization has a zero-tolerance policy for abuse and will not tolerate mistreatment or abuse of children in its programs. Any mistreatment or abuse of children by an employee will result in disciplinary action, up to and including termination of employment and cooperation with law enforcement.

Nice To Haves

Please visit www.nhyouth.org to learn more about our organization.

Benefits

We offer an extensive benefits package. Benefits include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Leave
• Sick Leave
• Retirement Plan
• Tuition Assistance
• Child Care Discount
• Professional Development
• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Retirement (403B) Contribution
• Paid Time Off
• Professional Development Assistance/Tuition Reimbursement
• Mileage Reimbursement
• Excellent Child Care Discount

About Us

The Boys & Girls Clubs of Central and Northern New Hampshire provides early learning, out-of-school time programs, summer day camps, and basketball leagues to 1200 youth weekly throughout the central and northern New Hampshire. Our mission is to inspire and enable all young people, especially those who most need us, to reach their full potential as productive, caring, and responsible citizens. We offer a safe place to belong, caring adult mentors and programs covering everything from academics and leadership development to physical fitness and healthy habits.