Job Description
Job Description
At-a-Glance:
Are you ready to build your career by joining an international fire, HVAC and security equipment company. If so, our client is hiring a Receptionist/Office Coordinator.
Position Type:
- Contract
- Onsite
Required
- High school diploma or equivalent required
- Associate's or bachelor's degree preferred.
- 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
- Strong verbal and written communication skills.
- Excellent organizational and time management abilities.
- Customer-focused with exceptional interpersonal skills.
- Ability to manage multiple priorities with attention to detail.
- Proficiency with Microsoft Office Suite and standard office technology.
- Ability to maintain confidentiality and exercise sound judgment.
- Highly organized, service-oriented, and enjoys supporting both people and operations.
- Approachable professional who genuinely enjoys helping others and creating a positive experience for everyone who walks through the door.
- Being organized, dependable, and proactive, often anticipating needs before they arise.
- Thrive in a fast-paced environment where no two days are the same, and comfortable balancing multiple priorities while maintaining a calm, professional demeanour.
- Natural problem solver who communicates effectively with people at all levels, values teamwork, and approaches every task with a positive attitude and strong sense of ownership.
Responsibilities:
- Receptionist/Office Coordinator is the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment.
- Role is responsible for managing front desk operations while coordinating day-to-day administrative and office functions to ensure the workplace runs efficiently.
- Responsibilities are subject to change based on shifting business needs
- Greet and assist visitors in a friendly and professional manner.
- Monitor and distribute incoming and outgoing mail, packages, and deliveries.
- Maintain office supplies and place orders to ensure adequate inventory.
- Assist with employee onboarding by preparing workspaces, badges, and office supplies.
- Support company meetings, events, and employee engagement activities.
- Ensure common areas remain organized, clean, and welcoming.
- Identify opportunities to improve office processes and administrative efficiency.
- Perform other administrative duties and special projects as assigned.