Job Description
Job DescriptionWe are looking for an experienced Front Desk Coordinator to support daily reception and guest services for a busy corporate environment. This long-term contract position is ideal for someone who brings professionalism, sound judgment, and a calm, service-focused approach when interacting with visitors and internal teams. The role combines front desk coverage, conference room coordination, and administrative support to help maintain an organized and welcoming workplace experience.
Responsibilities:
• Welcome visitors and employees at the front desk, verify identification, manage check-ins, and direct guests to the appropriate destination.
• Provide concierge-style support by assisting with arrivals, handling personal items such as coats or bags, and ensuring a smooth experience for corporate guests.
• Coordinate meeting space usage by managing conference room bookings, confirming availability, and helping rooms stay prepared for scheduled events.
• Support reception operations by responding to multi-line phone inquiries, monitoring communications, and routing messages accurately.
• Handle day-of meeting requests, including arranging catering and addressing time-sensitive support needs from clients or internal stakeholders.
• Prepare and distribute daily office updates or bulletins to keep staff informed of relevant schedules and activities.
• Maintain organized administrative records through accurate data entry, email correspondence, and file management.
• Use Microsoft Outlook and other standard office applications to manage calendars, appointments, and routine administrative tasks.• At least 3 years of experience in a front desk, receptionist, concierge, or similar client-facing administrative role.
• Proven ability to work effectively with corporate visitors while maintaining a courteous and composed demeanor.
• Experience handling a multi-line phone system and managing incoming calls with accuracy and discretion.
• Proficiency with Microsoft Outlook, along with working knowledge of Microsoft Word and Microsoft Excel.
• Strong organizational skills with the ability to manage schedules, appointments, and conference room reservations effectively.
• Solid written and verbal communication skills for guest interaction, email correspondence, and internal coordination.
• Comfortable working in a business environment and presenting a dependable image at all times.