Job Description
Job Description
The Office and HR Coordinator reports to the HR Manager and plays a pivotal role in ensuring the smooth functioning of administrative and organizational tasks within our organization. This position will play a dual role, dedicating time between both office coordination and Senior Leadership support. Our ideal candidate is professional, honest, respectful, reliable, patient, approachable and able to work well within a talented and diverse work family. The Office and HR Coordinator must have the ability to maintain confidentiality, be detail-oriented and most importantly, have a positive attitude.
Responsibilities include:
- Front Office:
- Coordinates day-to-day office operations, including supply inventory, equipment maintenance (copiers etc.), and specific vendor relationships
- Coordinates office and conference room / meeting space logistics and ensures a clean, organized, and efficient workspace
- Serves as the primary point of contact for office related inquiries and issues
- Greeting our visitors in the front office
- Answering the phone and routing incoming calls
- Managing incoming and outgoing mail, including distributing mail to the appropriate recipients
- Human Resources:
- Assist with the recruitment processes, including prescreening candidates, scheduling interviews, reference checking, responding to applicants and maintaining HR databases with accurate information.
- Supports HR initiatives, such as employee engagement activities, and company events
- Assist in the preparation and distribution of HR communications such as company newsletters and event announcements
- Manages the inventory of product seconds according to our seconds policy
- Maintains records of multiple HR-related metrics such as employee onboarding progress and temporary labor hours worked
- Office Support:
- Administrative tasks for various departments
- Support the account services team by placing food orders for and picking up customer lunches
- Senior Leadership:
- Track and manage expense reports for Senior Leadership, ensuring timely submission and accuracy
- Create and edit presentations, reports, and other documents as needed
- Coordinate communication and logistics for offsite meetings, retreats, and other events
- Provide administrative support to Senior Leadership, including scheduling, and other duties as assigned
Experience and skills required:
- proficient with Microsoft Office
- organized with excellent interpersonal skills
- willing to learn new skills and duties
- excellent attention to detail and flexible in work tasks
- ability to adapt to the current needs of the organization