Accounts Receivable (AR) Specialist

Published: 6/14/2022

Job Description

Title: Accounts Receivable (AR) Specialist

Location: Pittsfield, Massachusetts
Job Type: Full-Time
Work Arrangement: Hybrid
Working Hours: Monday-Friday, 8:00 AM-5:00 PM
Office Schedule: Monday-Wednesday (On-site)
Remote Schedule: Thursday-Friday
Department: Accounting / Finance
Reports To: Finance Manager

Job Summary

We are seeking a detail-oriented and organized Accounts Receivable (AR) Specialist to join our accounting team in Pittsfield, MA. The ideal candidate will be responsible for managing daily accounts receivable activities, ensuring accurate and timely customer invoicing, processing incoming payments, monitoring outstanding balances, and supporting collection efforts.

This role involves maintaining accurate customer account records, reconciling accounts, applying cash receipts, investigating billing discrepancies, and preparing accounts receivable reports. The AR Specialist will work closely with the Finance Manager, sales, and customer service teams to resolve payment issues, respond to customer inquiries, and ensure timely collections.

The successful candidate will have strong attention to detail, excellent communication skills, proficiency in Microsoft Excel, and the ability to manage multiple accounting responsibilities in a fast-paced environment. Experience with ERP or accounting systems is a plus.

Key Responsibilities

Generate, review, and distribute accurate customer invoices in a timely manner.
Process incoming customer payments, including checks, ACH transfers, wire transfers, and credit card transactions.
Monitor accounts receivable aging reports and proactively follow up on overdue customer balances.
Contact customers regarding outstanding invoices, payment schedules, and account discrepancies.
Apply cash receipts accurately to the appropriate customer accounts.
Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
Prepare accounts receivable reports and assist with month-end closing activities.
Maintain accurate customer account information, payment records, and supporting documentation.
Collaborate with sales and customer service teams to resolve billing and payment-related issues.
Respond professionally to customer inquiries regarding invoices, payments, and account balances.
Ensure compliance with company accounting policies, procedures, and internal controls.
Provide general accounting and administrative support as needed.

Required Qualifications

High school diploma or equivalent; approximately two years of related accounting or accounts receivable experience is preferred.
Understanding of accounts receivable processes, invoicing, cash application, collections, and account reconciliation.
Proficiency in Microsoft Office, particularly Microsoft Excel.
Experience working with ERP systems or accounting software is an advantage.
Strong numerical, analytical, and problem-solving abilities.
Excellent verbal and written communication skills.
High level of accuracy and attention to detail.
Strong organizational skills and the ability to prioritize multiple tasks.
Ability to work independently and collaboratively in a fast-paced environment.
Basic mathematical proficiency, including fractions, percentages, ratios, and calculations.

Work Schedule & Environment

Monday through Friday, 8:00 AM-5:00 PM.
Monday-Wednesday: On-site at the Pittsfield, MA office.
Thursday-Friday: Remote work.
Primarily office-based accounting responsibilities, with occasional movement through manufacturing facilities.
Ability to sit, stand, and walk as required and occasionally lift or move items weighing up to approximately 25 pounds.

Why Join Us?

This is an excellent opportunity for an accounting professional looking to contribute to a collaborative finance team while developing their expertise in accounts receivable, customer account management, cash application, and financial reporting.

\nCompany Description

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.