Sales Data Entry and Administrative Assistant
Job Description
Job Description
Sales Data Entry and Administrative Assistant
EIT (Electronic Instrumentation & Technology) - Zollner is looking for a Sales Data Entry and Administrative Assistant to join our team! EIT is a Contract Manufacturer specializing in Electronic Manufacturing Services and serves customers in the sectors of Industry, Communications, Aerospace, Defense and Healthcare, and we're proud to build a team of dedicated professionals who take pride in their work.
Key Responsibilities
- Sales Support:
- Accurately input daily sales orders, invoices, customer records, and product data into internal databases, Excel, or CRM platforms (C4C – SAP Cloud for Customer).
- Compare incoming sales figures, purchase orders, and receipts against source documents to spot and fix discrepancies.
- Update existing customer profiles, contact details, pricing tiers, and inventory/sales statuses.
- Identify, troubleshoot, and resolve duplicate entries, missing information, or garbled data points.
- Collaborate with sales representatives and account managers to clarify order details, track performance metrics, and pull basic sales summary reports.
- Administrative Support:
- Answer phone calls, direct inquiries, and assist clients or vendors with basic sales and account questions
- Generate routine weekly or monthly sales reports, spreadsheets, and presentation decks using Excel or PowerPoint
- Maintain office supplies, coordinate internal meetings, and support general administrative workflows
- Confidentiality & Compliance: Handle sensitive financial and customer information securely in line with company data policies.
- Other duties as assigned
Required Qualifications & Skills
- Education: High school diploma or equivalent; associate's degree or higher preferred.
- Experience: 1+ years of experience in data entry, sales support, or administrative operations.
- Technical Proficiency:
- Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook) spreadsheets, basic formulas, sorting/tracking).
- Familiarity with ERP systems, CRM software (such as Salesforce or Zoho), or order-processing tools.
- Typing & Accuracy: Fast, rhythmic typing speed (typically 40–60+ WPM) with a high degree of precision and low error rate.
- Soft Skills: Exceptional attention to detail, strong time-management skills, organizational ability, and clear written/verbal communication.