Job Description
Job Description
The Director of Human Resources is a key leader at Spectrum, recruiting and helping to maintain a vibrant and diverse workforce, helping to foster a strong, collaborative organizational culture, and harnessing technology to manage people, benefits, wages, and employee records. The Director ensures compliance with all relevant federal and state laws related to employment responsibilities, oversees agency benefits administration, and coordinates with agency leaders on the collective bargaining agreement. The Director will support agency policies and practices related to staff and staff management, performance evaluation processes, agency personnel policies, and associated documents, and help to ensure staff are well trained and supported. The Director reports to the Executive Director and is supported by a half-time Executive Administrative Coordinator. The Director is a member of the Leadership Circle.
This is a full time exempt position consisting of 40 hours per week with an annual salary range of $80,000 - $100,000.00. To be considered for this position, please apply with a cover letter and resume by November 15th.
Essential Functions
Human Resources Management
- Contribute to improving the quality of the work environment, policies, and procedures with an eye towards trust, inclusion, responsiveness, and employee satisfaction and retention.
- Maintain a thorough understanding of agency activities and operations and stay informed of relevant developments and changes, including with the collective bargaining unit.
- Support diversity, equity, and cultural competency efforts, including ongoing training and professional development.
- Work with senior management to review and establish employee salaries.
- Maintain official versions of agency personnel policies and job descriptions.
Hiring, Onboarding, and Separation
- Assist with recruitment and interviews, including preparing and placing job advertisements.
- Welcome new Spectrum employees, explain internal forms, ensure required documents are completed and signed, and review available benefits.
- Enroll employees in benefit programs, coordinate with providers, facilitate employee benefit changes, and maintain complete and accurate employee records.
- Oversee periodic new staff orientations and support the provision of trainings as needed.
- Coordinate the professional development and feedback process.
- Conduct exit interviews and surveys and share relevant information with leadership.
- Respond to requests for information related to unemployment claims and employment verifications. Act as COBRA administrator.
Benefits Administration
- Manage the open enrollment period. Provide employee data to providers; arrange distribution of carrier materials; communicate plan changes; coordinate on-site provider representation; conduct employee presentations; and process changes within required deadlines.
- Serve as the liaison to insurance carriers. Process monthly insurance-provider invoices; reconcile billings, verify accuracy and coding; prepare items for payment; and resolve discrepancies with carriers, payroll, and Spectrum.
- Prepare required governmental and vendor reports, including census and health care participation data. Compile employee wage information for the annual workers’ compensation audit.
Payroll Processing
- Maintain employee payroll records. Process biweekly payroll through web-based payroll software (ADP).
- Review payroll for accuracy before submission, including new hires, terminations, payouts of accrued time off, benefit additions or terminations, holiday pay, and shift differentials.
- Process ACH payroll transactions, including 403(b) and flexible spending contributions.
Knowledge and Skills Required
- A bachelor’s degree is preferred. A minimum of five years of human resources experience, or an equivalent combination of education and experience.
- Proficient in HR principles and processes for recruitment/selection, compensation, employee/labor relations, and employee safety.
- Knowledge and understanding of Vermont and federal employment laws and regulations.
- Ability to communicate effectively and professionally, both verbally and in writing, with potential and current employees, external vendors, and other stakeholders.
- Skills and knowledge related to diverse communities, inclusive language, and commitment to supporting diversity and inclusion at Spectrum.
- Experience with HR information systems.
- Ability to leverage emerging technologies to enhance people management.
- Strong organizational and time management skills and excellent attention to detail.
- Ability to handle confidential information with discretion.
- Ability to cultivate an organizational culture that promotes collaboration.
- PHR or SPHR certification a plus.
Work Environment
Work is performed in a general office environment and requires sitting, standing, using stairs, and occasionally lifting or moving items weighing up to 10 pounds.
The duties and responsibilities listed above describe the general nature and level of work performed in this position. They are not intended to be an exhaustive list of all duties and responsibilities.