Academic Program Coordinator

Job Description

Job DescriptionThe Panther Group is seeking an Academic Program Coordinator to support the Electrical and Computer Engineering (ECE) Department at a leading Boston-area university. This is a dynamic administrative role supporting academic programs serving approximately 1,600 students and 120 faculty members.

The position will play an important role in keeping academic programs running smoothly, particularly during the busy fall and spring semesters. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and able to quickly learn new systems and processes.

About the Role

Working under the direction of the Director of Administration and Finance, the Academic Program Coordinator will provide administrative and operational support across undergraduate and graduate academic programs.

Responsibilities will include course scheduling, academic records, committee coordination, student and faculty support, visitor coordination, student employment, event support, and program data and reporting.

This is an excellent opportunity for someone who enjoys being a central resource within a busy academic environment and is comfortable working independently, solving problems, and coordinating with a variety of stakeholders.

Key ResponsibilitiesAcademic Program & Course Operations

• Coordinate course scheduling, registration, room assignments, and academic catalog updates.
• Maintain accurate degree and course records.
• Support curriculum documentation, program assessment, accreditation, and ABET reporting.
• Coordinate with advising and other university offices regarding academic policies and program needs.
• Assist with catalog and semester schedule maintenance.

Undergraduate & Graduate Program Support

• Provide administrative support for undergraduate and graduate committees.
• Coordinate and support committee meetings, including preparing materials and taking meeting minutes.
• Serve as a primary point of contact for current students, prospective students, faculty, and other stakeholders.
• Assist with graduate admissions and recruitment activities.
• Maintain and update graduate program handbooks and related materials.
• Coordinate advisor selection and related recordkeeping.
• Support student recruitment events and other academic program events.
• Collect and organize program data related to enrollment, admissions, retention, placement, and time-to-degree.

Visiting Students & Scholars

• Serve as a departmental point of contact for visiting students and scholars requiring visa or immigration support.
• Collect required visitor information and coordinate documentation with appropriate university offices.
• Track visitor timelines and follow up with faculty and visitors to help prevent processing delays.

Student Employment & Administrative Support

• Support semesterly TA and HCA recruitment, hiring, and onboarding.
• Assist with timesheet review and approval.
• Coordinate with faculty, students, administrators, and other university departments.
• Assist with special projects and other administrative needs as assigned.

QualificationsRequired

• Bachelor’s degree.
• 2–4 years of progressive administrative experience in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines independently.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to learn new software systems and processes quickly.
• Professional and customer-focused approach when working with students, faculty, administrators, and visitors.

Preferred

• Previous experience working in a college or university setting.
• Experience with Banner, Courseleaf, or another student information/course scheduling system.
• Experience with academic program administration, course scheduling, or student records.
• Familiarity with student/scholar visa or immigration processes.
• Experience supporting student employment, hiring, onboarding, or timesheets.
• Experience coordinating events and working with vendors.
• Experience collecting, organizing, and analyzing data using Excel or similar reporting tools.
• Familiarity with accreditation or program assessment processes, including ABET.
• Experience with HR or timesheet systems such as Workday.

What We're Looking For

The successful candidate will be someone who:

• Is highly organized and detail-oriented, particularly when managing complex scheduling.
• Can quickly learn and navigate new systems and technology.
• Is comfortable working in a busy, deadline-driven academic environment.
• Can prioritize competing requests while maintaining accuracy.
• Demonstrates sound judgment and can work independently with minimal supervision.
• Builds positive relationships with students, faculty, administrators, and other stakeholders.
• Is resourceful, proactive, and comfortable identifying problems and finding solutions.
• Handles confidential information with discretion and professionalism.

#ZRPROF

\nCompany Description

We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.

Company Description

We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.