Job Description
Job Description
First Shift position. Tuesday through Saturday Occasional nights, weekends and overtime is required.
The Fleet Coordinator role is an hourly position which requires a focus to attention to detail and accountability.
- Purchase fleet parts, tools and related supplies from contract and non-contract vendors.
- Review order requests and discuss any unusual specifications; obtain price quotes, review comparisons; place orders using purchase orders.
- Maintain contact with vendors; keep informed of new products; develop new sources of supply; evaluate vendor performance; assist in the preparation and evaluation of fleet parts contract.
- Receive, store and issue equipment, supplies and parts; charge proper department or vehicle for equipment, supplies and/or parts; issue tools and maintain their condition
- Verify incoming shipments for appropriate quantity and quality; receive, unpack and check quantity of items received against invoices and specification; inspect all items; stock shelves with supplies.
- Maintain adequate stock levels and records on all materials.
- Return damaged, warranty or incorrect parts to vendor; process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.
- Prepare and maintain statistical reports and a variety of records including reference resource catalogs, vendor and purchase lists, contract information, and other records and files related to the parts service area.
- Prepare service orders; obtain all pertinent information; refer to parts manual to determine correct parts and numbers; produce computer generated work orders, as required.
- Perform a variety of general clerical, accounting, and related work; operate computer terminal and peripheral equipment as well as standard office machines and related equipment in the performance of assigned duties.
- Assist in maintaining accurate repair and operating costs on all vehicles and equipment; assists in preparing reports on consumption of stock and related matters.
- Ensure information in the fleet database is current and complete when work orders are being inputted, report incomplete entries to the Fleet Manager.
- Maintain records of work performed, parts used, and time worked; manage records and maintain files related to vehicle and maintenance records, and discrepancies forwarded to the Fleet Manager.
Required Skills:
Proficient in Microsoft Office
High School Diploma/GED