Job Description
Job DescriptionBenefits:
- 401(k) matching
- Health insurance
- Paid time off
Position: Operations Coordinator Reports to: Operations Manager
Your responsibilities as Operations Coordinator:
Primary Focus: Ensure projects are ready, scheduled, and completed efficiently.
Project Coordination
· Coordinate project schedules with installers, subcontractors, vendors, and customers.
· Maintain the production calendar and ensure projects stay on schedule.
· Prepare project packets, work orders, change orders, and customer sign-off documents.
· Schedule templates, countertop installations, deliveries, and inspections.
· Coordinate permits and third-party services as required.
Purchasing & Vendor Management
· Monitor lead times and proactively communicate delays.
· Verify incoming deliveries for accuracy and damage.
· Coordinate replacement materials when necessary.
· Manage inventory and local material pickups.
Project Administration
· Maintain accurate project records in ServiceMinder.
· Track project milestones from sold to completed.
· Coordinate punch lists and warranty work.
· Ensure projects are closed promptly and final payments are collected.
· Provide operational reporting to the owner.
Success Measures
· Projects start on schedule.
· Materials arrive before installation.
· Minimal scheduling conflicts.
· Punch lists closed quickly.
· Final payments collected promptly.
Operations Coordinator has complete visibility into every active project