Contract Manager

Job Description

The Contract Manager oversees the full lifecycle of contracts, permit applications, and related legal instruments for a portfolio of real estate development projects. This role will be responsible for drafting, executing, change management, and closing out contracts and permits within the assigned portfolio. The role will also collaborate with internal business units, leadership, vendors, and external stakeholders to advance project objectives while ensuring compliance with all applicable internal policies, external regulations, and operational standards.

This a full-time, exempt role, in the office located at 500 Boylston Street, Boston, MA on Tuesdays, Wednesday, and Thursdays, remote on Monday and Fridays. The role may be required to be in the office on Mondays and Fridays as needed and may transition to fully onsite at some point in the future.

Key Responsibilities:

• Contract Lifecycle Management: Perform the review, analysis, drafting, execution, and management of all contractual instruments within your assigned portfolio, ensuring each portfolio instrument is developed and finalized in full compliance with applicable policies, company standards, and project-specific requirements.
• Legal Process Support: Provide support for internal legal processes, demonstrate adaptability, proactive problem-solving, and responsiveness to evolving business needs.
• Communication and Engagement: Foster strong, collaborative partnerships with internal business units, project vendors, and executive leadership, while maintaining professional and proactive communication with lenders and investors to support project success.
• Maintain and Develop Core Competencies: Actively utilize and develop competencies to include, but not limited to, research skills, accuracy, organization and time management, initiative and sound judgement, business acumen, and communication.
• Demonstrate Key Values: Teamwork, Respect, Accountability, and Integrity.

Position Responsibilities

• Serve as a strategic liaison between legal, development, and business teams, facilitating seamless contract drafting, execution, change management, renewals, and closeout processes to support operational efficiency and compliance.
• Oversee the end-to-end lifecycle of contracts across a portfolio of development projects, utilizing contract management systems and structured file repositories to complete timely data entry, organize documentation, and accurately track updates and milestones.
• Build and apply a deep understanding of company, business unit, and project-specific requirements to identify contractual risks and issues. Develop practical solutions aligned with internal guidelines, escalating to legal leadership when necessary.
• Conduct thorough reviews of permit applications and related documentation, proactively coordinating with internal and external stakeholders to resolve gaps and ensure timely, compliant execution.
• Evaluate signature requirements for all instruments in the portfolio and drive timely execution by coordinating approvals and securing signatures, ensuring alignment with corporate governance, joint venture protocols, and regulatory standards.
• Conduct vendor compliance checks and maintain accurate records for contracting and tracking purposes to ensure contract-related data remains reliable and accessible throughout the project lifecycle.
• Monitor and track vendor and sub-vendor compliance with contract and investor insurance requirements.
• Collaborate with cross-functional internal teams to ensure alignment on contract terms.
• Maintain accurate and comprehensive contract and project records using contract lifecycle management software, such as Cobblestone, Ariba, Cogan and similar platforms.
• Manage the routing, circulation, and filing of incoming correspondence, including certificates of insurance and vendor communications, ensuring documentation is properly archived and accessible.
• Responsible for compiling monthly portfolio reports to ensure all internal and external stakeholders receive the necessary status and progress updates.
• Actively utilize and develop competencies to include, but not limited to: research skills, detail-orientation, organization and time management, initiative and sound judgment, business acumen, and communication.
• Provide guidance and training to internal colleagues on contract policies, procedures, and contract and legal administration tools such as Cobblestone, Litera products and FCM templates.
• Additional duties as required.

Essential Skills, Experience, and Preferred Qualifications

• Bachelor’s degree in business administration, law, finance, or equivalent experience
• Contract Law Certification is preferred (NCMA or another accredited program)
• 3 - 5 years’ experience in managing a portfolio of commercial contracts, procurement, or in another capacity directly reviewing, drafting, or contracts.
• 1 - 3 years’ experience in real estate development, construction, environmental, architectural, or engineering field preferred.
• Flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Demonstrates a working knowledge of the Microsoft suite of products with demonstrated intermediate to advanced proficiency in Excel and Word.
• Excellent problem-solving skills, ability to think critically to make informed decisions and recommendations.
• Proven ability to manage multiple projects and priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and oral, with the ability to collaborate successfully with all levels of internal and external parties.
• Proactive individual, possessing a strong work ethic, deadline-oriented, and a team player.
• Ability to work independently and as part of a team.
• Ability to maintain a high standard of ethical behavior and professionalism in handling sensitive and confidential information.

Travel Requirements: The role has minimal travel, to attend meetings or visit other Freehold offices across the country.

General Overview of Compensation & Benefits:

Freehold Capital Management offers competitive compensation that includes base salary, bonus and a comprehensive benefits package. We reasonably expect the US salary for this full-time, exempt position to be $95,000-125,000 plus bonus. Our salary ranges are determined by role, level, and location and reflect the minimum and maximum target for the position. Within the range, individual pay is determined by work location, and additional factors, including job-related skills, experience, qualifications, and relevant education or training. Additional details about the hiring process, compensation and benefits will be provided by Human Resources during the hiring process.

Freehold Capital Management is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy-related conditions, or any other characteristic protected by law.

We are committed to providing an inclusive and accessible recruiting experience for candidates with disabilities. To request an accommodation, please email met@freeholdcm.com.

All offers of employment are contingent upon successful completion of a background screening process. Freehold uses E-Verify to confirm the identity and employment eligibility of all new hires.