Job Description
Job Description
We are looking for an organized and adaptable Office Manager to support daily operations for a construction-focused business in Massachusetts. This position blends administrative leadership, contract coordination, and hands-on office support, making it ideal for someone who can manage competing priorities with professionalism and a service-minded approach. The right candidate will be comfortable handling documentation, assisting with financial processes, and keeping the office running smoothly while responding to changing business needs.
Responsibilities:
• Oversee day-to-day office operations to maintain an efficient, well-organized workplace environment.
• Coordinate contract administration by preparing, tracking, and processing documents with strong attention to accuracy and deadlines.
• Support accounts payable activities, including reviewing paperwork and assisting with invoice-related administrative tasks.
• Manage office inventory and ensure supplies, materials, and common resources are stocked and available for staff.
• Arrange meetings and provide administrative support to leadership and internal teams as business needs arise.
• Assist with reception and general office coverage, helping visitors and staff in a thorough and responsive manner.
• Take on a wide range of additional tasks as needed, demonstrating flexibility and a team-first approach in a fast-paced environment.
• At least 5 years of experience in office management or executive support within construction or related field
• Proven ability to handle a high volume of paperwork, contracts, or other detailed business documentation.
• Experience supporting accounts payable processes and general office administration.
• Strong organizational skills with the ability to manage multiple priorities and time-sensitive deadlines.
• Detail-oriented communication skills and confidence coordinating with internal stakeholders and external partners.
• Background in construction, real estate, or a related industry is strongly preferred.
• Willingness to adapt to shifting priorities and contribute beyond core duties when needed.