Job Description
HR & Admin Coordinator
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Contract-to-hire
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Hours- 8-4:30 or 8:30-5 or 9-5:30
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Location- Onsite daily in Franklin, MA (just off 495)
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$24-27hr
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Must haves:
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-0-2 years of administrative, HR or marketing experience
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-Strong communication skills
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-MS Office (Excel, Outlook & Word)
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Preferred:
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-Associate or Bachelor degree
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-Manufacturing or Distribution industry
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Job Description:
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The HR & Administrative Coordinator provides day-to-day support across HR and general office administration. This role is a strong fit for someone who is organized, tech-savvy, and comfortable juggling a high volume of shifting priorities in a fast-paced manufacturing environment. The Coordinator will split time between HR staffing/employee lifecycle support and general administrative and office coordination duties, working closely with the HR, Marketing and Administrative teams.
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Key Responsibilities:
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HR Support
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- Coordinate direct labor staffing, including scheduling interviews, providing candidate feedback to staffing agencies, and tracking offer statuses and open positions
- Track pre-employment screenings and manage first-day logistics for new hires
- Support contractor conversions to direct employment
- Validate weekly hours worked for 40+ contractors and submit to the staffing agency for payroll processing
- Coordinate indirect staffing needs, including onboarding paperwork, pre-employment screening, I-9/E-Verify completion, workstation setup, and onboarding scheduling
- Support employee exit processes, including exit coordination and workstation clear-out
- Provide general employee support during Open Enrollment, including staffing the computer lab for ICHRA-related questions
- Administer the company Service Award program
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General Administration
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- Lead the company's Charitable Giving initiative and serve as the primary point of contact for the ACS
- Coordinate Involvement Committee events
- Oversee expense report processing
- Oversee NDA tracking and administration
- Support venue bookings, catering, reservations, and equipment rentals
- Provide front-desk reception coverage when needed
- Provide scheduling support for team meetings
- Maintain and update action item trackers
- Support data entry and data clean-up projects
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Qualifications & Ideal Candidate Profile
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- Strong problem-solving and analytical skills
- Self-starter who takes initiative without needing close direction
- Comfortable learning and using new software/technology tools
- Able to manage multiple tasks and shifting priorities simultaneously
- Comfortable working in a manufacturing environment
- Friendly, approachable, and open communication style
- Emotionally mature and professional under pressure
- Positive, adaptable attitude — able to work in a high-volume, changing environment where daily tasks can vary
- Can work 5 days per week, including front-desk coverage as needed
- Eager to grow and take on increasing responsibility over time
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