Facilities & Contracting Coordinator

Job Description

Job Description

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, we have a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

We are seeking a Facilities & Contracting Coordinator to support our Facilities Department and our Contracting Services Division. This Coordinator will be responsible for project coordination, contract administration, and operational support to include:

• Developing scopes of work for construction and redevelopment projects. Projects may include residential renovations, building envelope repair, mechanical upgrades, and capital improvement work across Maloney Properties' Portfolio.
• Creating and reviewing contracts.
• Coordinating competitive bidding processes, contractor communications, and bid documentation.
• Processing applications for payment.
• Collecting lien waivers and certificates of insurance.
• Recordkeeping and updating of files.
• Preparing reports and giving presentations.
• Supporting contract execution, compliance tracking, and documentation control.
• Assisting staff at Maloney Properties' sites in understanding and complying with facilities policies and procedures.
• Other administrative duties to support the Facilities Department and Contracting Services Division.

The work hours are Monday-Friday 9:00-5:00 with some flexibility required. You will work a hybrid schedule between your home office and our Central Office in Wellesley, MA. Travel to sites in the Greater Boston Area will be required. Occasional afterhours events may be needed.

Your Qualifications:

We are looking for someone with excellent communication and technology skills. Strong attention to detail and organizational skills will also be key to success in this role.

• Experience in facilities management and/or knowledge of construction and building operations is required. Familiarity with affordable housing is preferred.
• A high level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required.
• Experience with Yardi or other property management software is preferred.
• A valid driver's license and access to a vehicle are required.

Compensation & Benefits:

We offer highly competitive pay and a comprehensive benefits package including great health benefits, 13 paid holidays, vacation time, 401k match, life and disability insurance, employee assistance program, and more. You will love our family-friendly workplace and healthy work-life balance at Maloney.

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!

Salary Range: $75,000-85,000 depending on previous experience.