Job Description
Job DescriptionWe are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.
Responsibilities:
• Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.
• Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.
• Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.
• Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.
• Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.
• Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.
• Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed.• Prior experience in administrative support within a detail-oriented office environment, preferably in the legal field.
• Hands-on experience with legal billing processes and invoice coordination.
• Strong working knowledge of Bill4Time is highly preferred.
• Familiarity with eFiling procedures and court-related document submission.
• Excellent organizational skills with the ability to manage multiple deadlines and detailed records.
• Clear communication skills and strong customer service ability when interacting with clients and legal staff.
• Proficiency in administrative tasks such as data entry, answering inbound calls, and general office support.