Job Description
Job Description
Summary: The Academic Affairs Coordinator position serves as a key member of the Academic Affairs department, conducting major functions in the Academic Affairs Office and supporting the Dean, Assistant Deans and Academic Affairs staff. This position requires a high level of customer service, strong commitment to student success, demonstrated organizational skills, and attention to detail. This person is often a first point of contact for faculty, staff and students.
Major Functional Areas and Description of Duties:
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Maintains and manages all administrative aspects of the Academic Affairs department;
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Provides administrative services and manages day to day tasks for the office of the Academic Dean.
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Handles daily requests from faculty for materials and assistance;
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Acts as the clearing house for announcements and faculty professional activities;
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Assists in developing and maintaining budgets for the Dean’s office and all academic and administrative programs under the Dean’s purview;
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Manages all accreditation documents, correspondence, and activities from the annual reports to the larger Self Study reports prepared for NECHE;
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Provides assistance with travel programs, processing applications, making all travel arrangements, developing budgets, counseling students and families, and coordinating the academic components with the Registrar and Bursar.
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Gathers and maintains dashboard statistics on faculty.
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Records and distributes minutes of various faculty meetings.
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Assists faculty applying for rank, sabbatical, faculty development funds, and reappointment and (with the Dean) ensure that the proper processes are followed for applications.
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Coordinates Showcase and Graduation awards;
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Budgets, hires, and schedules works study students for the Academic Affairs office;
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Schedules and manages Course Evaluations.
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Manages and distributes departmental assessment materials in consultation with the Division Chairs.
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Plans, schedules and manages the end-of-semester studio evaluations with data support from Academic Advising.
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Collects syllabi for all courses.
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Creates full and part time faculty contracts each semester.
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Collects and organizes end-of-term payroll information for faculty stipends.
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Collects, maintains, and updates Books and Material lists for each semester;
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Maintains and schedules classroom and conference room space as needed.
Qualifications: (Experience, Skills & Abilities)
Education:
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Bachelor’s degree is required.
Experience:
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3-5 years of professional administrative experience is required.
Communication/Professionalism:
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Must possess excellent customer service skills.
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Ability to interact with a diverse population of internal and external constituents.
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Proven ability to perform duties with a high level of professionalism, discretion, diplomacy and tact.
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A record of exemplary personal and professional integrity; a motivator with high energy
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Excellent verbal and written skills are essential in this highly visible position.
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Self-motivated, shows initiative and performs duties with little supervision.
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Exhibits a flexible, cooperative and hard-working attitude.
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A positive attitude and good sense of humor is a must.
Office and Administrative Skills:
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Must have practical knowledge of Microsoft Word and Excel, and basic computer literacy.
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Database experience is a plus.
Complexity and Organization:
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Excellent organizational skills and ability to accomplish multiple tasks, work under pressure and meet deadlines.
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Ability to problem-solve.
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Ability to work in an independent and proactive manner to meet goals and expectations.
Working Conditions/Physical Demands:
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Ability to lift heavy materials (30lb boxes).
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Ability to sit or stand for extended periods of time.
Special Notations or Conditions of Employment:
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Must be able to work additional hours including weekends, evenings and College events.
TO APPLY: Please submit a cover letter and resume to the Montserrat College of Art Career Center.
Last updated: 06/12/2026