Administrative Assistant - Higher Education

Published: 6/14/2022

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Job Title: Administrative Assistant
Shift: M-F 1st Shift

Notes:

Ideally have someone start on or before September 21st
Work Schedule: 40 hours/week 830-5pm
Round of interviews: 2 rounds
Top 3 technical or soft skills you’d like to see that will lead you to request an interview?
A college degree is not required, but candidates should have a couple of years of relevant professional experience.
Looking for a self-starter who is proactive, enthusiastic, and comfortable taking ownership of the role.
This position offers the flexibility and encouragement to make the role your own and identify ways to add value.
Provide backup support for the Executive Assistant, including calendar management and administrative support.
This is a great opportunity to work closely with the Dean’s Office and build a path for professional growth and advancement.
The role is highly social and people-oriented, so strong interpersonal skills and a positive, outgoing personality are important.
Candidates should bring energy, enthusiasm, and a willingness to engage with others

Job Summary:
The Administrative Assistant will provide general administrative support to the Office of the Dean. This is a front of house position and interact with staff, faculty and occasionally students. Duties include organizing and scheduling meetings, managing and troubleshooting meeting technology, maintaining office equipment, generating purchase orders, reconciling expenses, email communications, and ordering office supplies. The Administrative Assistant may assist with events, as required.

Minimum Qualifications:

Knowledge of office administration practices and processes; Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint and Outlook and Teams.
Skills required include ability to plan, organize and set priorities; time management, attention to detail, interpersonal and written communication skills.
Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.
Skills and knowledge for this position are typically acquired through previously relevant experience.
The applicant should have no less than 2 years’ experience be comfortable interacting with a wide variety of people and flexible in skills.

Key Responsibilities & Accountabilities:

Point of Contact / Customer Service: Serves as the department’s initial and key point of contact for inquiries from staff, faculty and occasionally students. Will familiarize policies and processes. Acquires and applies knowledge of the department to provide information on routine matters and escalates more serious matters.
Provide general administrative and operational support which may include organizing and scheduling meetings, maintaining office equipment, generating purchase orders, reconciling corporate credit cards, email communications, and ordering office supplies. This position is responsible for keeping the office, kitchenette in a presentable manner. (70%)
On occasion, may help with events and coordination of activities either with the event planner or independently. (7%)
Will hire (with guidance) work study students during term time, will be responsible for assigning hours/schedules and signing off on time sheets. (3%)
Will be back up to Calander management to Executive Assistant and work with EA on various projects as needed. (20%)