Project Coordinator / Permitting Specialist

Job Description

Job DescriptionBenefits:

• 401(k)
• 401(k) matching
• Health insurance
• Opportunity for advancement
• Paid time off
• Stock options plan

Overview
The Project Coordinator / Permitting Specialist is responsible for coordinating engineering and surveying projects with a focus on overall project scheduling, timelines, and workflow efficiency. This role supports project success through effective coordination, organization, and communication across multiple teams and offices.
The Project Coordinator / Permitting Specialist is also responsible for preparing, submitting, and maintaining permit applications, demonstrating strong technical writing skills and a working knowledge of civil and structural permitting requirements. This position applies in-depth experience in engineering and surveying project planning to ensure accurate documentation, regulatory compliance, and timely approvals. This role works closely with Engineers, Project Managers, Structural and Civil Engineers, and Survey Managers to coordinate schedules, manage interoffice project communication, and support resource and asset allocation across multiple offices and locations. Additionally, the Project Coordinator / Permitting Specialist will be responsible for the production and management of civil and structural permitting applications submitted to local and state regulatory agencies. The position involves occasional travel and attendance at night and weekend meetings as required by project needs. The individual will be expected to strive to maintain direct billable hours of approximately 1,040 hours per year, while balancing coordination, permitting, and administrative responsibilities.

Required Skills & Competencies
Strong technical writing ability with experience preparing professional permitting documents and narrative reports
Excellent written and verbal communication skills for coordination with internal teams, clients, and regulatory agencies
High level of organizational skill with the ability to manage multiple projects, deadlines, and priorities simultaneously
Proficiency in project coordination and schedule management
Ability to interpret engineering plans, site plans, and supporting technical documentation
Strong attention to detail and commitment to accuracy and regulatory compliance
Demonstrated ability to work independently and as part of a collaborative team environment
Effective time management and task prioritization skills
Professional interpersonal skills for interacting with municipal and state representatives
Problem-solving ability with a proactive and solution-oriented mindset

Software & Technical Proficiency
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams)
Experience with project management or scheduling software (e.g., Microsoft Project, Unanet, or similar)
Familiarity with permitting portals and online submission systems used by state and municipal agencies
Ability to learn and adapt to internal project management and document management systems