Job Description
Job Description
We are a well-established electrical contracting company looking for a dependable, organized, and friendly Office Administrative Assistant to join our team.
This position is ideal for someone who enjoys working in a small office environment, is comfortable handling a variety of responsibilities, and is willing to learn the day-to-day operations of an electrical contracting business.
Job Responsibilities
- Answer and direct incoming phone calls in a professional and friendly manner
- Take detailed customer messages and communicate information to the appropriate team member
- Assist customers, vendors, technicians, and project managers with general office needs
- Maintain organized paper and electronic filing systems
- Enter, organize, and process accounts payable invoices
- Assist with vendor statements, receipts, purchase orders, and other billing paperwork
- Scan, copy, print, file, and email documents
- Maintain customer and job information
- Assist with scheduling and general office coordination
- Help prepare paperwork and documents for field technicians and project managers
- Perform general data entry and maintain accurate records
- Assist other office staff with daily administrative tasks
- Learn additional office responsibilities as training progresses
- Provide coverage and support for other office functions when needed
Qualifications
We are looking for someone who is:
- Dependable and punctual
- Organized and detail-oriented
- Friendly and professional on the phone
- Comfortable working with customers and coworkers
- Able to manage multiple tasks throughout the day
- Comfortable using computers, email, Microsoft Office, QuickBooks and basic office equipment
- Willing and eager to learn new programs and procedures
- Able to work independently while also being part of a small team
- Careful when handling invoices, paperwork, and financial information
Previous office or administrative experience is preferred. Experience with construction, electrical contracting, accounts payable, or a similar trade-based business is a plus, but we are willing to train the right candidate.
What We're Looking For
Because we are a small office, we are looking for someone who is willing to be a true team player. The right person will not be limited to one specific task. They will be trained in different areas of the office so they can assist where needed and become a reliable part of our day-to-day operations.
We value someone who takes initiative, asks questions, stays organized, and is willing to learn how our company operates.
This is a great opportunity for someone looking for a stable office position with the ability to learn, grow, and take on additional responsibilities over time.