Job Description
Job Description
Accounts Payable Specialist
Waltham, MA | Full-Time | On-Site
Monday – Friday | 8:30 AM – 5:00 PM
Rate: $30/hr - $45/hr
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Position Summary
We are looking for a detail-oriented Accounts Payable Specialist to join a fast-paced accounting team. Reporting to the AP Manager, this role is responsible for managing the full cycle of accounts payable activity — from invoice processing and vendor reconciliation to stakeholder communication and dispute resolution. The ideal candidate is organized, proactive, and comfortable working in a high-volume environment that requires both precision and strong interpersonal skills.
Responsibilities
Invoice Processing & Payables Management
- Review invoices for proper approvals and coding and process into the company's ERP system
- Verify invoice details including invoice numbers, account codes, and financial accounts
- Perform 2-way and 3-way invoice matching, including outreach to internal teams for approvals and confirmation of goods and services received
- Research and resolve invoice discrepancies by tracing transactions through prior accounting activity
Vendor Management
- Monitor and manage the AP inbox, responding to vendor and employee inquiries in a timely manner
- Reconcile vendor statements and related transactions on a monthly basis
- Maintain vendor files in accordance with company policy and accepted accounting practices
- Correspond with vendors regarding payment status and outstanding issues
Compliance & Reporting
- Prepare compliance and payment transparency reports including 1099s, Sunshine Act, and EFPIA reporting
- Support ad hoc AP projects and reporting needs as they arise
Qualifications
Required
- Bachelor's degree
- 2+ years of accounts payable or related accounting experience
- Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams
- Strong attention to detail with the ability to manage high volumes of transactions accurately
- Excellent written and verbal communication skills with the ability to build rapport across all levels of the organization
- Demonstrated ability to handle confidential information with discretion
- Proactive problem-solver who can anticipate issues and work independently to resolve them
- Comfortable working both independently and collaboratively in a fast-paced environment
Preferred
- Experience with SAP or a comparable ERP system
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 002-004