Job Description
Job DescriptionCLIENT HIGHLIGHTThe Client you will be working for is a Fortune 150 global leader in the Renewable Energy Industry. This opportunity will give you experience in the growing renewable energy industry in the United States with a company that is a globally recognized leader in sustainable energy.LOCATIONAndover, Massachusetts 01810COMPENSATION$29
TERMS3 Month Contract with a high likelihood of extension or conversion to full-time. SCHEDULEFlexible Schedule, 25-hour work week (Part-time) 2-3 Days in Office
POSITION OVERVIEW – Legal Operations Administrator
The Legal Operations Administrator will oversee and implement some of the day-to-day functions to help scale the legal team. You have a real opportunity to make a meaningful impact and contribution within Legal and across the company (including but not limited to ad hoc support of various introductory contracts and contract templates, developing self-serve legal content/training for various internal teams, developing outside counsel efficiencies, identifying process improvements/automation, and deal tracking and overall matter management).RESPONSIBILITIES:
- Calendar invites for team meetings - check schedules, create invite, email and update when necessary
- Legal Team Calendar – email team for updates, maintain and email weekly
- Legal team mail – the office FedEx's the mail to my home, I scan all the mail and then email it to the respective lawyer for handling
- Track Engagement Letters
- Track Legal invoice spending by law firm and project
- Notarize documents for the team
- Cogency – Responsible for all request emails to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments.
- All travel needs for legal team
- Event coordination for offsites or legal meetings
- Responsible for Outside counsel & Consultants Invoices
- Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the Client banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system.
- Responsible for KPI team goals, ensuring that 70% or more of outside counsel engagements above (USD)30,000 are the result of a competitive tender
- Track spending on outside counsel fees not including litigation
- Responsible for all the engagement letters
- Track the outside counsel invoice payments to report monthly on these two KPI goals for the team.
- Responsible for new hire training monthly schedule coordination
- Responsible litigation tracker spreadsheet which need to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder
- Responsible for the procurement drape process
REQUIRED QUALIFICATIONS/SKILLS:
- ORGANIZATIONAL SKILLS
- Self-motivated with strong problem solving and analytical skills.
- Ability to communicate across the organization
- Proven ability to coordinate and communicate with internal and external teams
- Good understanding of how various functions integrate with others in accomplishing the objectives of the area
- Ability to work across all levels of the organization and with external clients
- Ability to demonstrate innovation and creative approaches to business needs
- Proven ability to work remotely and independently
- Strong organizational and time-management skills.
- Ability to effectively manage multiple projects and tasks
ONBOARDING
- Drug and Alcohol test
- Background check