Job Description
Job Description
ABOUT HYPERSPECTRAL
HyperSpectral builds Physical AI for the molecular world. We pair spectral sensing, including Raman, hyperspectral imaging, NIR and FTIR, with AI that reads the molecular fingerprints encoded in light. Our CortX™ runtime and Spectral Foundation Model (SFM) support work in clinical diagnostics research, biopharmaceutical manufacturing, food safety and defense.
Our primary team location is The Engine in Cambridge, Massachusetts, with colleagues and partners around the country and abroad. We are a multidisciplinary team of scientists, hardware engineers, machine learning engineers, clinicians and operators, so clear communication across skill sets is part of every job here. Every hire works comfortably in a controlled, regulated environment, uses AI as a primary way of producing work, partners across functions and time zones, and is a self-starter, a collaborative team member and a strong communicator.
THE ROLE
The Operations Manager runs purchasing, facilities, expense administration and contract intake for HyperSpectral, on site at The Engine, and is the company's operations point person in Cambridge. The Engine is where our physical work happens: laboratory studies, instrument development, and shipments to and from partner sites. The purchasing, agreements and coordination behind that work serve the whole company, and this role manages that process from the place where most of it lands.
This is a working role for an organized, exact, efficient person who closes every loop and keeps the records straight. It is not a scientific role. The requesting scientist or engineer decides what to buy. You make sure it is bought, delivered, logged and paid for correctly.
WHAT YOU WILL DO
Purchasing, from requisition to receipt
- Run purchasing end to end for instruments, parts, consumables, services and software: quotes, vendor set-up, purchase orders and approvals, order tracking, import documentation, receiving and acceptance.
- Work from specifications provided by the requesting scientist or engineer, and send an incomplete specification back rather than guessing.
- Keep the purchase order log and the asset register current, reconcile them with finance each month, track spend against budget and flag variances early.
Facility and logistics
- Serve as HyperSpectral's facility manager at The Engine: badges and access, safety paperwork, bench scheduling with the laboratory, and liaison with The Engine on maintenance, deliveries and compliance.
- Run shipping and receiving, including biological sample shipments under the applicable rules, instrument deliveries and installation scheduling with partner sites.
- Keep the company's space and equipment organized.
- Onboard new employees and contract staff on the practical side: access, equipment, accounts and training logistics.
- Coordinate lodging and logistics for visiting colleagues, vendors and guests.
Expense administration
- Administer the corporate card program for the whole company: receipts matched and coded monthly, open charges followed up the same week, and a clean handoff to finance for payment and the close.
- Make sure timesheets are completed each pay period.
Contract and NDA intake
- Run NDA intake for the company: send the standard mutual NDA, track signatures and expirations, route anything non-standard for review, and keep the contract repository current and searchable.
Program and team support
- Support program management with the logistics behind milestones: deliveries, installations, site shipments and vendor dates.
- Be the on-site point person for a distributed team: visitors, vendors, travel, meeting logistics and the practical needs of colleagues working at The Engine.
AI-first practice and quality
- Use AI-assisted tools as a primary work method for logs, receipt matching, vendor research, trackers and reporting, and help build the automation that will take over parts of this process over time.
- Work with our quality and regulatory function on documented procedures, audit trails and supplier records.
WHAT YOU BRING
- Four to eight years running operations in a laboratory, biotech, university research or instrument company environment, with hands-on purchasing: you have issued purchase orders, set up vendors and run receiving yourself.
- Exact with records and relentless about closing loops; comfortable being the one person on site who keeps everything straight.
- Comfortable working around a BSL-2 laboratory and with biological and hazardous-materials shipping rules (IATA training provided if needed).
- Competent with purchase order and expense systems and spreadsheets, with demonstrated current use of AI-assisted tools as a primary method for producing work.
- Bachelor's degree or equivalent experience.
Nice to have
- Experience in a multi-tenant laboratory facility such as The Engine, and established accounts with the major laboratory suppliers.
- Experience supporting an instrument shipment or installation at a hospital or clinical site; familiarity with supplier records under ISO 13485.
- Experience with NDA or contract tracking in a small company.
WORK ENVIRONMENT AND SCHEDULE
- On-site at The Engine, Cambridge, Massachusetts, Monday to Friday. This is not a remote role.
- Full-time, exempt, core hours 8:30 am to 5:30 pm, with occasional early or late hours around deliveries and installations.
- Occasional travel, under 10 percent.
- Receiving and moving packages and equipment up to 40 pounds with assistance; required PPE when entering laboratory areas.
COMPENSATION AND BENEFITS
Competitive base salary commensurate with experience, equity participation, and comprehensive benefits including health, dental and vision.
HyperSpectral is an equal opportunity employer.