Job Description
Job Description
We are looking for a Scheduling Coordinator to support staffing operations at our Devens, Massachusetts location. This role focuses on building and adjusting clinical schedules to maintain appropriate shift coverage while responding to changing staffing needs and patient volume. The position also assists with payroll timekeeping updates and works closely with nursing leadership to keep scheduling information accurate, timely, and aligned with operational goals.
Responsibilities:
• Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift.
• Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner.
• Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization.
• Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff.
• Prepare and update payroll-related timesheet information for review and final approval by unit leadership.
• Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes.
• Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity.
• Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy.
For immediate consideration, please call me directly 508-205-2127
• Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role.
• High school diploma required; additional college coursework or a bachelor’s degree is preferred.
• Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred.
• Strong organizational skills with the ability to manage multiple schedule updates and competing priorities.
• Effective written and verbal communication skills for working with staff and nursing leadership.
• Proficiency with typing, general computer applications, and electronic scheduling platforms.
• Experience with scheduling or workforce systems such as Paycom or similar software is preferred.
• Ability to handle confidential payroll and staffing information with accuracy and professionalism.
For immediate consideration, please call me directly 508-205-2127