Job Description
Job DescriptionWe are looking for an organized Office Manager to support daily administrative operations for a non-profit organization. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and financial support. The role combines office coordination, supply management, and accounts payable tasks in a detail-oriented and service-oriented environment.
Responsibilities:
• Coordinate day-to-day office activities to ensure administrative processes run smoothly and efficiently.
• Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately.
• Track office inventory levels and arrange timely purchases for supplies, materials, and routine operational needs.
• Maintain an orderly and well-stocked workplace by monitoring usage patterns and replenishing essential items.
• Support accounts payable activities, including reviewing invoices, preparing documentation, and assisting with payment processing.
• Organize administrative records, correspondence, and office files to promote accuracy and easy access to information.
• Assist with scheduling, basic office logistics, and general clerical tasks that support staff and organizational operations.• Experience managing administrative functions within an office setting that requires strong attention to detail.
• Ability to oversee office supply purchasing and maintain accurate inventory levels.
• Working knowledge of accounts payable procedures and invoice handling.
• Strong customer service skills with the ability to manage reception and visitor interactions effectively.
• Solid organizational skills with careful attention to detail and follow-through.
• Proficiency with standard office software and general administrative tools.
• Ability to balance multiple priorities and maintain efficiency in a busy environment.