Job Description
Job DescriptionWe are looking for an Accounts Payable Specialist to support day-to-day payment operations for a growing organization in Stoneham, Massachusetts. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and confident managing high-volume invoice and payment activity. The role focuses on accurate transaction processing, timely disbursements, and maintaining reliable financial records while working closely with internal stakeholders and vendors.
Responsibilities:
• Process vendor invoices with a high level of accuracy, ensuring charges are assigned to the correct accounts and supporting documentation is complete.
• Review and code incoming bills for payment in accordance with company policies and established accounting practices.
• Prepare and execute payment batches, including ACH transactions and check runs, while meeting scheduled deadlines.
• Reconcile accounts payable records and investigate discrepancies to ensure balances and payment details are correct.
• Communicate with vendors and internal teams to resolve invoice questions, payment issues, and outstanding items efficiently.
• Maintain organized accounts payable files and update financial records to support audit readiness and reporting needs.
• Monitor approval status of invoices and follow up as needed to keep the payment cycle moving without delays.
• Assist with other accounts payable activities and related administrative tasks that contribute to smooth financial operations.• Experience working in accounts payable or a closely related accounting support role.
• Practical knowledge of invoice coding, account allocation, and payment processing procedures.
• Hands-on experience with ACH payments and check run preparation.
• Strong attention to detail with the ability to manage a high volume of transactions accurately.
• Comfortable reviewing financial documents and identifying discrepancies or missing information.
• Effective communication skills for working with vendors and cross-functional internal teams.
• Proficiency with accounting systems and standard office software used for financial recordkeeping.