Job Description
Job Title: HR Administrative Assistant (Hybrid)
Location: Boston, MA
Employment Type: Contract (6 Months)
Schedule: Full-time, 40 hours/week (Monday–Friday, 9:00 AM – 5:00 PM)
Work Model: Hybrid
Pay Rate: $28/hour (W2)
Interview Process: 2 rounds
Job Summary
We are seeking a detail-oriented HR Administrative Assistant to support Talent Acquisition and HR operations. This role involves assisting with recruitment coordination, onboarding processes, compliance activities, and providing general HR support to internal stakeholders.
Key Responsibilities
- Provide Tier 1 support for I-9 related inquiries via email and ticketing systems
- Assist with troubleshooting I-9 and E-Verify issues and initiate corrections as needed
- Maintain and manage user access within HR service systems
- Coordinate interview scheduling (in-person and virtual) for candidates and hiring teams
- Conduct reference checks for new hires
- Respond to HR-related inquiries and provide timely, high-quality customer service
- Support compliance activities, including background check reviews and I-9 record maintenance
- Collaborate with internal teams and external vendors to resolve system issues and track resolutions
Required Qualifications
- Strong written, verbal, and interpersonal communication skills
- Excellent organizational, time management, and multitasking abilities
- Strong attention to detail with a high level of accuracy
- Problem-solving skills with the ability to think critically and resolve issues
- Ability to handle sensitive information with discretion and professionalism
- Collaborative mindset with a strong customer service orientation
Preferred Qualifications
- Prior experience in an HR support or administrative role
- Familiarity with HR systems (e.g., Workday)
- Knowledge of I-9 processing and employment eligibility verification