Job Description
Job DescriptionLocation: Mattapan, MA
Schedule: Monday–Friday, 10:00 AM–4:00 PM
Pay: $25–$27/hourPosition Overview
We are seeking an outgoing, organized, and community-minded Office Coordinator to support the day-to-day operations of a mission-driven organization in Mattapan, MA. This position combines traditional administrative support with event coordination, community outreach, vendor management, and property-related responsibilities.
The ideal candidate is personable, professional, and comfortable interacting with community members, vendors, donors, and internal staff. This could be a great opportunity for a polished early-career professional looking to grow within a community-focused organization.
Key Responsibilities
- Manage calendars, scheduling, and general administrative activities.
- Coordinate and support meetings, including preparing materials, presentations, and correspondence.
- Answer and direct incoming calls, manage email inquiries, and welcome visitors.
- Maintain filing systems, office supplies, records, and general office organization.
- Assist with planning and coordinating events, programs, conferences, property tours, and community activities.
- Manage the event rental process, including initial needs assessments, pricing, contracts, and onsite support.
- Maintain the organizational calendar of events and assist with newsletters and outreach materials.
- Support community outreach efforts, public relations materials, and engagement initiatives.
- Serve as a point of contact for vendors and contractors and coordinate onsite appointments.
- Assist with vendor contracts and property management initiatives, including helping resolve facility-related issues.
- Process and track donations, maintain accurate records, and assist with donor correspondence and outreach.
- Attend weekly staff meetings, staff retreats, and occasional board meetings.
- Represent the organization at community events and public presentations as needed.
- Perform additional administrative and operational duties as assigned.
Qualifications
- 2–3+ years of administrative support experience.
- Associate's or Bachelor's degree preferred.
- Intermediate to advanced proficiency with Microsoft Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Highly organized with strong attention to detail and the ability to manage multiple priorities.
- Outgoing, professional, and comfortable engaging with a wide variety of people.
- Interest in community engagement and supporting a mission-driven organization.
- Bilingual skills are a strong plus.
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