Job Description
Job Description
Description
Facilities & Space Operations • Audit the current space and develop a plan to get it fully organized and functional across all areas — industrial, demo, office, and café. • Handle the day-to-day yourself — organizing common areas, stocking and labeling the kitchen, keeping the kitchen clean and organized, hanging artwork and signage, moving equipment, fixing what's broken. • Own daily package monitoring, mail pickup, and receiving — making sure deliveries are tracked, sorted, and routed to the right people. • Manage the trash and recycling situation across a mixed-use space, including coordinating any special disposal needs for industrial areas. • Coordinate weekly lunch ordering for the organization. • Coordinate and manage vendors for work requiring outside help: security, electrical, and general contractors. • Navigate building requirements and maintenance work orders, including being the main point of contact with building management. • Make and execute strategic decisions about space utilization — how we configure, use, and evolve the space as the company and its technology grows. • Build systems and routines so the space stays functional, safe, and organized over time. Administrative & Team Operations • Partner with the People team on the onboarding experience for new hires — coordinating IT setup, access badges, desk assignments, and making sure day one feels organized and welcoming. • Manage office supply procurement and maintain visibility into operational spend; track budgets and flag variances proactively. • Own vendor relationships end-to-end: sourcing, contracts, invoicing, and ongoing accountability. • Manage the reception and front-of-house experience — keeping it functional and ensuring visitors are handled smoothly. • Handle daily employee requests — fielding, triaging, and resolving the steady stream of asks that keep an office running. • Support executive and team calendaring and travel logistics — booking, coordinating, and managing changes with minimal friction. • Serve as the connective tissue between the physical office, the ops function, and the people who rely on both.
Skills
Office management, Administrative support, Data entry, Clerical, vendor management, Office Support
Top Skills Details
Office management,Administrative support
Additional Skills & Qualifications
Onboarding Support Vendor Management Front Desk Management Office Management
Experience Level
Intermediate Level
Job Type & Location
This is a Contract position based out of Watertown, MA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Watertown,MA.
Application Deadline
This position is anticipated to close on Apr 6, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.