Job Description
Job Description
Administrative / Office Systems Coordinator
Ames Associates, LLC, an established environmental permitting and land surveying firm in Meredith, NH, is seeking an experienced, highly computer-proficient administrative professional to join our team.
This position works closely with our Office Manager and will become an important part of our office operations, with the opportunity to grow into a key backup role.
Responsibilities
- Assist with daily office operations and project administration
- Maintain databases, spreadsheets, files, and project records
- Create and troubleshoot Excel spreadsheets
- Prepare correspondence, proposals, reports, and other documents
- Assist with billing, invoicing, and project tracking
- Communicate with clients, municipalities, State agencies, and professionals
- Identify and improve office systems and procedures
- Provide backup support for the Office Manager
Qualifications
Strong computer skills are essential, especially with:
- Microsoft Excel, Word, and Outlook
- Database software
- PDF software and Windows file management
The ideal candidate is highly organized, detail-oriented, a quick learner, and a strong problem-solver who can manage multiple priorities and work independently.
Previous administrative, office coordination, project coordination, or similar experience is preferred. Experience with FileMaker Pro or other database software is a plus.
Environmental, surveying, or permitting experience is not required. We can teach our industry; we are looking for someone with strong computer aptitude and organizational skills.
Compensation & Benefits
Compensation based on experience and skills, with:
- Health and dental insurance
- Retirement plan
- Paid time off
- Professional growth opportunities
- Long-term employment opportunity
To Apply: Please submit a resume and brief introduction highlighting your administrative experience and computer skills, particularly Excel and database experience.