Job Description
Job Description
Job Overview:
Pay Range: $35hr - $40hr
Requirement/Must Have:
- College graduate required.
- Proven experience managing highly complex and frequently changing executive calendars.
- Strong organizational and follow-up skills.
- Ability to anticipate scheduling conflicts and proactively resolve issues.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and ability to work in a fast-paced executive setting.
- Professional, polished, and highly responsive demeanor.
- Ability to rapidly learn organizational and departmental policies and procedures.
Experience:
- Experience providing high-level administrative or executive support to a senior manager or executive.
- Experience preparing agendas, briefing materials, and meeting documentation.
- Experience coordinating meetings, appointments, and travel arrangements.
- Experience in processing expense reports and reimbursements.
- Experience supporting events, ceremonies, and seasonal peak activities.
- Concur experience preferred, but not required.
Responsibilities:
- Manage a highly complex and frequently changing executive calendar.
- Accurately schedule, reschedule, and prioritize meetings and appointments.
- Anticipate scheduling conflicts and proactively flag overbooking issues.
- Support a fast-moving executive with rapid and accurate responses.
- Attend recurring team meetings, take detailed notes, and track follow-up action items.
- Prepare weekly agendas and collect agenda topics.
- Draft responses and communications as directed.
- Track and gather information for upcoming meetings, appearances, ceremonies, and events.
- Support seasonal demands, including award ceremonies, dinners, and events.
- Prepare detailed and accurate meeting materials, including agendas and advance briefing documents.
- Review, route, respond to, and monitor follow-up on correspondence.
- Draft, edit, proofread, and format letters, memoranda, reports, presentations, and other materials.
- File, organize, print, and maintain efficient document management systems.
- Assist with the creation, review, proofreading, and design of documents for internal and external distribution.
- Manage reimbursement processing, including collecting receipts and applying relevant policies.
- Prepare monthly expense reports.
- Coordinate travel arrangements.
- Develop, implement, and administer office procedures, policies, and operations.
- May monitor budgets, track expenditures, and prepare reports.
- May maintain personnel records.
- May assist with basic website maintenance.
Should Have:
- Executive acumen and the ability to work in a high-visibility environment.
- Ability to work collaboratively with leadership and staff.
- Proactive and nimble approach to changing priorities.
- Strong judgment and discretion in handling confidential matters.
Skills:
- Calendar management.
- Meeting scheduling and coordination.
- Executive support.
- Document preparation and proofreading.
- Expense reporting and reimbursement processing.
- Travel coordination.
- Event coordination.
- Note-taking and action item tracking.
- Microsoft Word.
- Microsoft Excel.
- Microsoft PowerPoint.
- Visio.
- Database management.
- Spreadsheet management.
- Presentation software.
- Electronic calendar and email tools.
- Internet research and basic website maintenance.
Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading staffing and recruiting powerhouse. Proudly recognized as a nationally and locally certified diversity firm, Cynet delivers agile, scalable talent solutions across industries. With an active footprint in all 50 U.S. states and Canada, we support thousands of consultants through our expansive, high-performing recruitment engine operating across North America and Asia—ensuring speed, quality, and consistency in every hire.