Executive Assistant

Job Description

Senior Executive Assistant to CEO

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Location: Framingham, MA - Onsite

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Schedule: Full-Time | 40 hours per week

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Salary: $100,000–$120,000 annually

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Responsibilities

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• Provide comprehensive executive support to the Founder/CEO across multiple companies, business ventures, and initiatives

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• Proactively manage a complex executive calendar, appointments, meetings, and competing priorities

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• Protect the CEO’s time by determining priorities, resolving scheduling conflicts, and appropriately managing lower-priority requests

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• Prepare thoroughly for meetings by gathering materials, identifying outstanding issues, and ensuring the CEO has the information needed to make decisions

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• Coordinate meeting agendas, participants, logistics, notes, action items, and follow-up

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• Track commitments, deadlines, deliverables, and follow-up items through completion

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• Attend and lead meetings when appropriate, documenting decisions, responsibilities, and next steps

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• Coordinate detailed domestic and/or international travel, including flights, accommodations, transportation, itineraries, and contingency planning

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• Draft, edit, and proofread executive correspondence, reports, presentations, summaries, and other materials

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• Conduct research and compile information to support business and executive decision-making

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• Serve as a key point of coordination between the CEO and employees, leadership, clients, vendors, and other external stakeholders

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• Support projects and priorities across multiple businesses and help ensure information moves effectively between teams

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• Create and maintain project trackers, timelines, task lists, and status reports

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• Support new business ventures, transitions, events, acquisitions, and other strategic initiatives

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• Identify potential scheduling, communication, or operational issues before they become problems

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• Handle sensitive and confidential business, employee, and executive information with discretion

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• Maintain organized electronic records, executive files, contact information, and recurring deadlines

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• Assist with routine administrative responsibilities as needed; this individual must be equally comfortable with high-level executive work and basic administrative tasks

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Qualifications

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• 5+ years of experience directly supporting a CEO, C-suite executive, founder, president, owner, or other senior leader

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• Experience supporting executives in a regulated, highly confidential, or complex business environment strongly preferred

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• Exceptional calendar management, organization, and time-management skills

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• Demonstrated ability to manage a busy executive with significant competing priorities

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• Strong meeting preparation, follow-through, and action-item management skills

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• Excellent written and verbal communication skills

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• Exceptional attention to detail

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• Strong judgment, discretion, and ability to handle highly confidential information

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• Ability to anticipate needs and work independently without waiting for detailed direction

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• Comfortable taking ownership of projects from beginning to end

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• Highly adaptable and able to shift between different companies, industries, projects, and priorities

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• Strong problem-solving skills and ability to remain composed in a fast-paced environment

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• Proficiency with Microsoft Office, Google Workspace, and common business technology

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• Ability to quickly learn new software and systems

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• Genuine interest in the organization’s work and immigration-related mission

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• Bachelor’s degree preferred

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