Administrative Coordinator/I-9 Specialist

Published: 6/14/2022

Job Description

Description:

Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.

The Office of the Controller (OC) within Client University’s Financial Administration Department is dedicated to supporting the teaching, research and service missions of the Client community by providing efficient and effective financial and administrative services, by enabling access to information and resources, and by promoting the financial health and security of each unit and of the University as a whole.

Reporting to the Payroll Services Manager, the I-9 Specialist is responsible for managing Client’s I-9 process and compliance with the Form I-9. Work for this position is completed primarily onsite.

Specific duties include, but are not limited to:

Meets with new Client employees and complete section 2 of the Form I-9 in the Equifax Electronic System on behalf of the University

Submits I-9 form to E-Verify and follows up with the employee on any issues

Maintains historical I-9 forms in accordance with USCIS regulations

Monitors dashboards in the Equifax system and follows up with local departments as necessary

Audits electronic submissions in the Equifax system for compliance with internal policy

Assist with data entry and audit of paper I-9 forms received as we transition fully to the electronic system

Responds to email inquiries around Form I-9 completion and questions about the Equifax system

Participate in ongoing readiness activities of current I-9 files for conversion to the electronic system

Other payroll support as needed

ADDITIONAL REQUIREMENTS:

2-3 years minimum relevant work experience

Prior experience with electronic I-9 system required, Equifax preferred

Experience completing Form I-9 on behalf of the employer

Knowledge of the requirements for completion and retention of Form I-9

Experience with a variety of visa types, preferably in a College/University setting

Excellent communication, interpersonal, and organizational skills and the ability to provide information and service to a wide range of internal and external contacts with a strong customer service orientation

Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Must be detail and deadline oriented

Knowledge of Microsoft Office (Excel, Word, and Outlook) and comfort with web-based applications

Ability to remain calm in stressful situations

\nCompany Description

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.