Administrative Assistant Bookkeeper

Job Description

Administrative Assistant / Bookkeeper \n
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\nPart-Time | $27.00 per hour \n
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\nWe are seeking an organized, dependable, and welcoming Administrative Assistant / Bookkeeper to support the daily operations and financial administration of our church. This position works closely with the Pastor, Staff, and Board of Trustees and serves as an important first point of contact for members of the congregation and community. \n
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\nSchedule \n
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\nSeptember – Mid-June: 24 hours per week, including Monday–Thursday, 9 am – 1 pm \n
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\nSummer: 12 hours per week, including Tuesday and Thursday, 9 am – 12 pm \n
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\nVacation: Two weeks annually, based on total annual hours \n
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\nCompensation: $27.00 per hour, paid equally throughout the year \n
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\nKey Responsibilities \n
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\nProvide administrative support to the pastor and church staff. \n
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\nAnswer phones, greet visitors, manage email, mail, correspondence and church files. \n
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\nPrepare weekly worship bulletins, electronic newsletters, annual reports, certificates, and other church publications. \n
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\nMaintain the church master calendar and coordinate scheduling of meetings, events, facility use and required inspections. \n
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\nMaintain membership, mailing, Sunday School, baptism, wedding, funeral, and other church records. \n
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\nServe as liaison with church committees, vendors, campus partners, and community organizations. \n
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\nCoordinate facility rentals and communicate the required set-up and cleanup. \n
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\nPurchase and maintain office and janitorial supplies. \n
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\nBookkeeping Responsibilities \n
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\nRecord weekly deposits and financial transactions. \n
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\nPay bills and process reimbursements. \n
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\nProcess monthly payroll information and record payroll changes and expenses. \n
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\nReconcile bank accounts and work with Treasurer to prepare financial reports. \n
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\nMaintain vendor tax-exempt information and assist with annual 1099 reporting. \n
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\nProcess Outreach donation checks and correspondence. \n
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\nMaintain financial records using Quicken, with transition to QuickBooks in 2026–2027. \n
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\nQualifications \n
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\nThe successful candidate will be highly organized, detail-oriented, professional and able to maintain strict confidentiality. Strong communication, writing, proofreading, and computer skills are important. \n
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\nExperience with Microsoft Office, Microsoft Publisher, Constant Contact, Realm/ACS Technologies, Paychex Flex, Quicken, and/or QuickBooks is beneficial. \n
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\nThe Administrative Assistant / Bookkeeper works under the direction of the Pastor and is accountable to the Pastor and Board of Trustees. \n
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\nWe are looking for someone who will bring professionalism, warmth, reliability, sensitivity and attention to detail to this important role within our church and community.