Commercial HVAC Estimator / Inside Sales Support

Job Description

Job DescriptionDescription:

Position Purpose:

Plimpton & Hills is seeking a Commercial HVAC Estimator / Inside Sales Support professional to prepare accurate and competitive estimates for commercial HVAC projects. This role is responsible for performing detailed take-offs from blueprints, plans, and specifications, developing quotations and submittals, and supporting our commercial sales team throughout the bidding and project lifecycle.

The Commercial HVAC Estimator works in a fast-paced, deadline-driven environment and collaborates closely with contractors, engineers, manufacturers, vendors, and internal sales teams. This position is ideal for candidates with HVAC industry experience who are career-oriented and interested in advancement opportunities within commercial sales, estimating, project management, or sales leadership.

Why Join Plimpton & Hills?:

At Plimpton & Hills, you'll join a respected industry leader with more than 100 years of success serving contractors, businesses, and homeowners throughout the Northeast. We offer a collaborative team environment, opportunities for career advancement, ongoing training and development, and the ability to build a long-term career with a growing organization committed to customer success.

Essential Functions:

• Perform commercial HVAC take-offs from blueprints, construction drawings, plans, specifications, and project bidding platforms.
• Prepare accurate and competitive estimates for HVAC equipment, materials, and systems.
• Estimate and price commercial new construction, renovation, replacement, retrofit, and design-build projects.
• Develop detailed quotations, bids, proposals, and submittal packages.
• Review project documents to ensure a complete understanding of project scope, specifications, and requirements.
• Coordinate with manufacturers and vendors to obtain pricing, equipment selections, technical information, and lead times.
• Support inside and outside sales representatives throughout the quote, bid, and project award process.
• Maintain CRM systems and customer records, documenting sales activities, bid opportunities, project updates, and customer communications.
• Participate in sales meetings and collaborate with the commercial sales team on business opportunities and project strategies.
• Manage multiple projects simultaneously while meeting strict bid deadlines.
• Provide responsive support to mechanical contractors, engineers, project managers, and customers.
• Ensure all work meets company standards for accuracy, quality, customer service, and profitability.

Compensation & Benefits

• Competitive compensation commensurate with experience.
• Eligible to participate in the company's comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and paid holidays.
• Company-paid training and professional development opportunities.
• Career growth opportunities within a stable, growing organization.

Company Overview
Plimpton & Hills Corporation is a leading distributor of plumbing, heating, HVAC, and industrial products serving contractors, businesses, and homeowners across the Northeast. With multiple branch locations and showrooms, the company is committed to providing quality products, expert support, and reliable service to the professionals and communities we serve.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Requirements:

Experience, Education & Skills:

• HVAC degree, technical training, and/or equivalent HVAC industry experience.
• Two (2) or more years of experience in commercial HVAC estimating, inside sales, project coordination, mechanical construction, or a related field preferred.
• Experience working with commercial contractors, engineers, architects, consulting engineers, and construction documents strongly preferred.
• Experience with commercial construction projects, bid processes, and plan-and-spec work is highly desirable.

Technical & Computer Skills:

• Ability to read and interpret blueprints, plans, schedules, specifications, and construction documents.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience using estimating software, construction bidding platforms, ERP systems, order-entry systems, and CRM platforms preferred.
• Familiarity with commercial HVAC products, equipment, and mechanical systems.
• Knowledge of commercial HVAC equipment including rooftop units (RTUs), split systems, heat pumps, air handlers, chillers, boilers, VRF systems, controls, and related accessories preferred.
• Experience using Customer Relationship Management (CRM) platforms such as Salesforce, HubSpot, Microsoft Dynamics, NetSuite CRM, or similar systems preferred.
• Ability to analyze product specifications, equipment selections, and technical submittal requirements.

Professional Skills & Attributes:

• Self-motivated, dependable, and results-oriented.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple estimates, projects, and deadlines simultaneously.
• Excellent communication, customer service, and relationship-building skills.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively with customers, vendors, contractors, and internal teams.
• Commitment to accuracy, quality, and continuous improvement.